Administrative Officer

Summary

This vacancy is for an Administrative Officer in the Economic Development Administration within the Department of Commerce.

Duties

• As an Administrative Officer, you will perform the following duties: Serves as the principal advisor to the Director for Management and Resources and the Deputy Assistant Secretary for Economic Development/Chief Operating Officer on all matters involving administrative management, human capital, organizational effectiveness, and mission support operations for the Economic Development Administration (EDA). Provides leadership and direction over bureau-wide administrative programs that support the accomplishment of EDA's mission and strategic objectives. The incumbent directs EDA's Human Capital program, ensuring alignment with Department of Commerce human resources policies, Office of Personnel Management regulations, and strategic workforce planning objectives. Directs bureau-wide administrative support services and manages strategic relationships with the Department of Commerce Office of Human Resources Management, the General Services Administration, and other Federal shared service providers. Provides oversight of EDA's directives and policy management program by directing development, coordination, implementation, and maintenance of administrative policies, directives, standard operating procedures, and internal guidance. Provides strategic leadership for bureau-wide administrative management and advises the Director for Management and Resources and the Deputy Assistant Secretary/Chief Operating Officer on administrative policy, organizational effectiveness, operational risk management, and resource planning. Administrative programs directed include property management, facilities management, Personal Identity Verification (PIV) card administration, records management, information governance, occupational health and safety, learning and development, performance and talent management, Paperwork Reduction Act compliance, Continuity of Operations, time and attendance administration, travel management, transit benefits, and related mission support functions. The incumbent develops long-range administrative strategies, establishes organizational priorities, allocates resources, evaluates organizational performance, and leads cross-functional initiatives that improve operational efficiency and strengthen organizational performance. This Job Opportunity Announcement may be used to fill other Administrative Officer GS-0341-15, positions within the Department of Commerce in the same geographical location or local commuting area with the same qualifications and specialized experience. This position is also advertised under EDA-OFMS-DE-26-13052196, which is open to Merit Promotion/Direct Hire/Delegated Examining eligible applicants. You must apply to both announcements if you want to be considered for both.

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Occupational-Series Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. To qualify at the GS-15 level:You must meet the following: SPECIALIZED EXPERIENCE: You must possess one full year (52 weeks) of specialized experience equivalent to the GS-14 in the Federal service. Specialized experience is defined as: Advising senior leadership on strategy, policy, and resource planning to support mission execution. Supervising professional and administrative staff, setting work priorities, and evaluating employee performance. Directing administrative or human capital programs, such as facilities, property, records management, COOP, workforce planning, succession planning, performance management, employee engagement, or learning and development initiatives Coordinating with senior executives, federal partners, or external service providers to implement policies, programs, or organizational changes.

Requirements

You must be a U.S. citizen to apply for this position. You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. A probationary or trial period may be required. A supervisory probationary period may be required. Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see https://www.sss.gov/). If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. Bargaining Unit Position: No Confidential Financial Disclosure Report (OGE form 450): Yes Permanent Change of Duty Station (PCS) Expense: will not be paid License required: No Drug Test Required: No Pre-employment medical/physical required: No Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.

Education

There is no positive education requirement for this position. NOTE: Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration.The application process is as follows: To begin the application process, click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. Note: To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. {If utilizing the "Locking Assessment Responses" functionality, substitute this paragraph with the recommended text found in Appendix E.} To view the announcement status or your application status: Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.