ADMINISTRATIVE OPERATIONS SUPPORT SPECIALIST

Summary

Part of the Organization of the Joint Chiefs of Staff. The Administrative Operations Support Specialist is the sole civilian administrative support position within the JHRO. Employs a high-level of technical expertise to effectively monitor and maintain a dynamic schedule and ensure effective coordination of changes with numerous outside agencies. Provides for the effective management and coordination of a wide variety of complex and sensitive projects and action correspondence.

Duties

• As an ADMINISTRATIVE OPERATIONS SUPPORT SPECIALIST at the GS-0301-12 some of your typical work assignments may include: Serving as principal point of contact for the Executive Director and refers matters for action and coordination to the appropriate branch Utilizing the Enterprise Task Management Software Solution (ETMS2) Responsible for the maintenance of the calendar, including coordinating attendance at, and arranging for hosting of all meetings/briefings, forecasting potential requirements, deconflicts problems, and plans and projects time for one time and historically recurring requirements In-processing of all assigned civilian and military personnel Ensuring appropriate liaison and coordination is conducted with key civilian and military officials within the Joint Staff or other departments and agencies as necessary

Qualifications

You may qualify at the GS- 12, if you fulfill the following qualifications: One year of specialized experience equivalent to the GS 11 grade level in the Federal service: Applies organizational missions, roles, functions, and administrative policies of the Office of the Chairman, the Joint Staff, and the Office of the Secretary of War, while actively applying a working knowledge of the missions, goals, and functions of other U.S. Government departments and agencies; Completing a wide range of administrative support functions to include maintaining a calendar, arranging meetings/briefings, coordinating appointments, entering travel requests, and arranging ground travel; Applying administrative and managerial regulations, policies and practices; the ability to formulate, implement guidance and apply new methods and procedures in administrative support, safety, supply accountability, travel, training, records management, publications and security; Applying evaluative and analytical methods to identify actions for proper dissemination to staff sections for appropriate action; to determine specific and implied tasks; and to negotiate reassignments of returned or unfavorable placement of taskings. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Substitution of education may not be used in lieu of specialized experience for this grade level.

How to apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. NOTE: Resumes up to a total of two pages will be accepted. Resumes exceeding two pages will be removed from consideration. You will receive an email notification when your application has been received for the announcement. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To verify the status of your application, log into your USAJOBS account, https://www.usajobs.gov, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process. To preview the questionnaire, please go to https://apply.usastaffing.gov/ViewQuestionnaire/13054493. Please review the General Application Information and Definitions at: https://www.dla.mil/Portals/104/Documents/Careers/downloads/DoDGenAppInfo%2012-1-2020.pdf?ver=ECNbdsHtGilTd3OENN4A0Q%3d%3d