Administrative Management Specialist

Summary

As an Administrative Management Specialist with Healthcare and Insurance, Office of Personnel Management, you will manage administrative operations; analyze administrative issues; coordinate executive activities; serve as a liaison with internal and external stakeholders; manage correspondence and document workflows; and support travel, purchasing, personnel, and other office operations.

Duties

• Analyzes administrative information, policies, procedures, and operational issues and develops recommendations to address administrative problems and improve office operations. Manages correspondence, reports, decision packages, and other documents, reviewing submissions for timeliness, completeness, procedural correctness, and responsiveness. Coordinates meetings, conferences, schedules, agendas, briefing materials, talking points, and follow-up activities for senior leadership. Serves as a liaison with managers, program offices, government agencies, external organizations, and other stakeholders on administrative matters. Obtains, organizes, and analyzes background information and prepares summaries, status reports, option papers, justifications, correspondence, and other written products. Manages administrative workflows and document review and approval activities and tracks assignments, projects, correspondence, and other priority items. Supports office operations by tracking expenses, arranging travel and purchases, processing approved personnel actions, and providing administrative support as needed.

Qualifications

To qualify for the GS-09: A. You must have one year of specialized experience comparable in scope and responsibility to the GS-07 grade level in the Federal service (obtained in either the private or public sector) performing ALL of the following: coordinating administrative activities such as meetings, schedules, and correspondence in support of a program or organizational office; preparing routine written products such as correspondence, summaries, status reports, briefing materials, for review and approval; and gathering and compiling administrative information from internal and external sources to assist in identifying issues and support office operations. OR B. A master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree of LL.B or J.D. Such education that demonstrates the knowledge, skills, and abilities necessary to do the work of this position such as Public Policy, Finance/Accounting, Business Administration, or Human Resources. OR C. A combination of education and experience to qualify at this level. To calculate your percentage of education, divide the number of graduate semester hours earned, in excess of 18 semester hours, by 18. If your education is in quarter hours, convert to semester hours by multiplying the number of quarter hours earned by 2/3rds. To calculate your percentage of experience, divide the number of months of full-time experience by 12. If your experience was part-time, convert to full-time by dividing the number of hours worked per week by 40 then multiply by number of months worked. Add the percentages. The total must equal at least 100 percent to qualify. To qualify for the GS-11: A. You must have one year of specialized experience at the GS-09 grade level (or equivalent) performing ALL of the following: coordinating administrative activities such as meetings, schedules, and correspondence to support the efficient operation of a program or organizational office; reviewing correspondence, reports, decision packages, or other documents for completeness, timeliness, and procedural requirements; preparing written products such as correspondence, summaries, status reports, briefing materials, talking points, or recommendations for management; AND analyzing administrative information to identify issues and recommend improvements to office processes or procedures. OR B. Have a Ph.D. or equivalent doctoral degree or completed at least three full academic years of progressively higher level graduate education leading to a Ph.D. or LL.M. if related. Such education must demonstrate the competencies necessary to do the work of this position. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be determined from the school, 18 semester hours should be considered as equivalent to 1 year of full-time study. (NOTE: You must include copies of your transcript(s) with your application to verify eligibility.) OR C. Have a combination of the education described in "B" above and specialized experience described in "A" above such that the percentage of required experience plus the percentage of required education equals 100%. (To calculate, first determine your total number of graduate semester hours, and divide that number by 18. Next, divide the total number of months of qualifying experience by 12. Then, add your percentage of education and experience. The two percentages must total at least 100% for you to qualify based on your combination of education and experience.) Only graduate education in excess of two years (i.e., 36 semester hours or above the Master's level) may be combined with experience. (NOTE: You must include copies of your transcript(s) with your application to verify eligibility.) Merit promotion applicants must meet the time-in-grade requirement as defined in 5 CFR 300, Subpart F. One year at the GS-09 grade level is required to meet the time-in-grade requirements for the GS9/11 level. You must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Requirements

Must be a U.S. Citizen or National Males born after 12-31-59 must be registered for Selective Service Suitable for Federal employment, determined by a background investigation May be required to successfully complete a probationary period Candidates will not be hired based on their race, sex, color, religion, or national origin Complete the initial online assessment and USAHire Assessment, if required You will be required to report to an OPM assigned office. This position is not eligible for inclusion in a bargaining unit

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: 1. Click the Apply Online button. 2. Answer the questions presented in the application and attach all necessary supporting documentation. 3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. 4. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. 5. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. 6. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. 7. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. 8. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. You may preview the assessment questionnaire by clicking here: https://apply.usastaffing.gov/ViewQuestionnaire/13054482