PROTOCOL SPECIALIST - DIRECT HIRE AUTHORITY

Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to plan, manage, coordinate, advise, execute and train on matters pertaining to Protocol and to serve as event planner for visits by distinguished visitors and groups to include special purpose meetings and conferences, awards presentations and various ceremonies.

Duties

• Assist with implementing policies and procedures for Protocol. Plans, formulates, manages, advises, coordinates, directs, administers and executes protocol activities including: changes of command, conferences, executive level meetings, retirements, promotions, commander's call, visits by distinguished official guests and groups, special presentations and awards programs, special ceremonies, special purpose conferences and projects in support of the AFMC Commander, Command Chief, Deputy Commander, Executive Director and Director of Staff ("Top Five"). Upon notification of impending visits, plans and establishes the programming for the visit to assure senior leaders' status and prestige are maintained and enhanced. Conducts research of visitor or visitor's history, preferences and background to preclude any breach of protocol or customs and courtesies. Attends functions and monitors activities in support of the Protocol Office; briefs Commander, Command Chief, Deputy Commander, Executive Director and Staff Directorates on special functions/events, providing written materials as required on items to be requested and approved. Plans, manages, and schedules special ceremonies such as retirements, decorations, and special acts awards presided over by the Top Five. Verbally and in writing (email), accurately communicates information to command staff, internal/external OPRs, supervisor, co-workers and internal/external customers. Working knowledge of pertinent budgeting and accounting practices to project, monitor and document expenditures.

Qualifications

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support.. SPECIALIZED EXPERIENCE: Applicants must have at least 1 year (52 weeks) of specialized experience at the next lower broadband NH-02, equivalent to the next lower grade GS-11 or equivalent in other pay systems. Specialized experience is experience in planning, coordinating, and executing military protocol activities and distinguished visits for senior executive leadership ("Top Five"), including changes of command, promotions, retirements, and executive-level conferences. This includes researching visitor backgrounds and applying comprehensive knowledge of DAF, AFMC, and civilian protocol courtesies, ranks, and precedence to prevent breaches of custom. Experience also includes managing event budgets to project and document expenditures, developing integrated execution plans under tight deadlines, and communicating persuasively both verbally and in writing to diverse internal and external stakeholders to achieve mission goals. NOTE: Due to the use of 120-day rosters, this period of experience may be completed within 120 days of the closing date of this announcement. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Comprehensive knowledge of WPAFB and its tenant organizational structure, functions, policies, and operations, etc., to ensure programs planned for visitors to WPAFB are accurate, comprehensive, informative, and are conducted within acceptable parameters in accordance with 88th ABW and AFMC policies. Comprehensive knowledge of organizational components, including the function/location/organizational structure and activities of other AFMC units, major commands, DAF, tri-service's executive and legislative liaison offices to determine types of programs appropriate for presentation to visitors from those organizations and the level of protocol courtesies to be accorded them based on rank, precedence, and significance to the mission. Comprehensive knowledge of proper civilian and military protocol courtesies to be accorded to visitors from both the United States and foreign governments that contributes to the ability to research special protocols and visiting requirements of foreign and U.S. dignitaries (etiquette manuals and guides, DAF/AFMC policies, regulations and procedures). Working knowledge of pertinent budgeting and accounting practices to project, monitor and document collections and expenditures. Ability to communicate both verbally and in writing, to achieve stated positions, or to make an adequate case for a particular strategy which may or may not be readily accepted but is the best solution to achieve overall mission goals. Ability to develop, analyze, evaluate and integrate plans and other documents related to assigned functions. Able to plan individual workload to meet deadlines. IDEAL CANDIDATE: We are seeking a candidate with a strong Protocol background: either 12+ months at the MAJCOM level or 24+ months at the Wing/NAF level. Furthermore, successful completion of the USAF Protocol Fundamentals Course and other recognized Protocol professional development curricula is highly desirable. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

How to apply

The complete Application Package must be submitted by 11:59 PM (ET) on 01/14/2027 To preview the Application Questionnaire, please click the following link:https://apply.usastaffing.gov/ViewQuestionnaire/13066435 To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the Submit My Application button at the end of the process. To apply for this position, you must provide a complete Application Package which includes: 1. Your Resume. If you submit more than one resume, only the most recent will be reviewed. The "most recent" is considered the resume with the latest timestamp. Resumes may not exceed two pages. The two-page resume ensures the most relevant experience is reviewed and considered, which is a common practice in both the public and private sectors. Resumes exceeding two pages will be removed from consideration. Additional information on how to complete or update your resume may be located here. For qualification determination your resume must contain hours worked per week and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient, and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees may list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs, inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume. If the resume you submit contains such information you will not be considered for this vacancy. Your name, first and last, MUST be included on your resume. 2. A complete Application Questionnaire 3. Additional Required Documents (see Required Documents section). Ensure all submitted documents contain your full name. 4. Help recruiters find you. Make your resume and profile searchable, which means recruiters may contact you about possible jobs. Additional information may be located here. OPTIONAL DOCUMENTS: Performance Appraisals for Current Federal Civilian Employees - Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Awards for Current Federal Civilian Employees - List any awards received within the last 3 years on the resume. Note: Applicant must not submit award Notification of Personnel Actions (SF50s). PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan. Human Resources WILL NOT modify or change any answers submitted by an applicant.