Administrative Services Specialist

Summary

The United States Attorney's Office for the District of Columbia's mission is to enforce the criminal laws of the United States and the District of Columbia, represent the interests of the United States in civil litigation, and respond to the public safety needs of the community by leading an effective, well-coordinated law enforcement effort that contributes to the overall goal of improving the quality of life in the District of Columbia.

Duties

• If selected for this position, you will join a well-respected team that is responsible for providing administrative program analysis, operational support, and facilities management services for the U.S. Attorney's Office for the District of Columbia (USAO-DC). You will work on complex assignments that evaluate and improve the efficiency and effectiveness of major offices and divisions and support the development and implementation of significant management and administrative initiatives. Typical work assignments will include: Conducting program analyses to improve support services, organizational efficiency, administrative processes, and strategic operations. Coordinating building maintenance, repairs, space planning, and telecommunications services to meet operational needs. Managing building access, parking access, keys, and related records in accordance with established policies and procedures. Serving as the point of contact for workplace safety and health matters and help ensure compliance with OSHA requirements. Administering employee transit benefits and mail services, including processing requests, maintaining records, and reviewing invoices and reimbursement claims. Assisting with the management and accountability of government property, including equipment assignment, inventory, loss reporting, and disposal. Responsibilities will increase and assignments will become more complex as your training and experience progress.

Qualifications

MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience and/or education for the respective grade level in which you are applying: To qualify at the GS-09 level, you must possess: Specialized Experience: At least one (1) year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors) performing three (3) of the four (4) duties listed below: Analyzing administrative support operations and recommending procedural improvements. Assisting with facilities maintenance, space planning, telecommunications, and building access. Maintaining accountable property, key, parking, and safety records. Supporting employee transit benefits, mail, courier, and related administrative service programs. OR Education: A master's degree or equivalent graduate degree; OR 2 full years of progressively higher-level graduate education leading to such a degree; OR LL.B or J.D., in a related field (e.g., Public Administration, Operations Management, Organizational Management or Leadership, Logistics or Supply Chain Management). Education must be obtained in an accredited college or university and demonstrates the knowledge, skills, and abilities necessary to perform the duties of the position. (Note: You must attach a copy of your transcripts.) OR Combination of Education and Experience: Applicants must possess a combination of the above-described graduate education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-09 level. Only graduate education beyond the first year (18 semester hours) may be used when combining education and experience for this option. (Note: You must attach a copy of your transcripts.) To qualify at the GS-11 level, you must possess: Specialized Experience: At least one (1) year of specialized experience equivalent to the GS-09 level in the Federal service (obtained in either the public or private sectors) performing three (3) of the four (4) duties listed below: Coordinating and evaluating administrative support programs. Analyzing operations and recommending improvements. Managing facilities, space, telecommunications, access, property, parking, safety, transit, or mail services. Preparing reports and procedures to ensure efficient and effective program operations. OR Education: A Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher-level graduate education leading to such a degree; OR a LL.M., in a related field (e.g., Public Administration, Operations Management, Organizational Management or Leadership, Logistics or Supply Chain Management). Education must be obtained in an accredited college or university and demonstrates the knowledge, skills, and abilities necessary to perform the duties of the position. (Note: You must attach a copy of your transcripts.) OR Combination of Education and Experience: Applicants must possess a combination of the above-described graduate education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-09 level. Only graduate education beyond the first 2 years (36 semester hours) may be used when combining education and experience for this option. (Note: You must attach a copy of your transcripts.) IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). For more information on the qualifications for this position, click here. TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 is required to meet the time-in-grade requirements for the GS-09 level. One year at the GS-09 is required to meet the time-in-grade requirements for the GS-11 level. You must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted; recommended SF-50s include promotions and step increases (within grade increases). All applicants will be reviewed to ensure they meet minimum qualification and eligibility requirements before carrying out the rating and ranking process. Applicants will not be further considered who will not meet within 30 days after the closing date of the vacancy announcement all qualification and eligibility requirements.

Education

If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned. All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see https://www.ed.gov/ Special Instructions for Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Failure to provide such documentation with your application will result in lost consideration. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.In addition, when reviewing applicant's transcripts, assumptions will not be made. Applicants MUST state which coursework is relevant.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Staff Acquisition Applicant Support at [email protected] or to obtain an alternative application.