Supervisory Program Management Specialist (Assistant Director, Executive Secretariat)

Summary

This position serves as the Assistant Director of the Executive Secretariat in the Department of Justice, Executive Records and Information Management (ERIM) office. The Assistant Director is responsible for first-line supervision of Executive Correspondence Analysis supporting Departmental leadership in the review and approval of official documents and records.

Duties

• The duties and responsibilities for a Supervisory Program Management Specialist, GS-0301-14 generally include, but are not limited to, the following: - Supervise the development and implementation of Department correspondence policies, processes, automated and administrative systems, methods, and procedures that improve the flow of communication within the agency. - Monitor work status through formal and informal means to evaluate progress toward objectives and goals. - Route all actions through the Executive Correspondence (EC) program. - Develop communication strategies to disseminate policy updates and/or changes across the organization. - Perform the administrative and human resource management functions relative to the staff supervised.

Qualifications

To qualify for the position of Supervisory Program Management Specialist (Assistant Director, Executive Secretariat), at GS-0301-14, you must meet the basic qualification requirements listed below. Specialized Experience: One year of specialized experience equivalent to the GS-13 grade level or equivalent band in the Federal service, which includes: Developing policies, processes and/or procedures that improve the flow of communications within the agency; Assessing the efficiency or effectiveness of Executive Correspondence Management (ECM) unit; Developing strategies to resolve issues that impact Executive Correspondence Unit program goals or objectives. You MUST meet all qualification requirements, including time-in-grade, by 09/21/2026 of this announcement. Your resume must support your responses to the application questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume. After you submit this application, you will receive an e-mail informing you that a USA Hire assessment is required of you. You will have 48 hours from the closing date of this announcement 09/21/2026 to complete the assessment as this assessment is part of your application.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted.

How to apply

To apply for this position, you must complete the online application questionnaire and submit your supporting documentation. Your complete application package must be submitted by 11:59 PM (EST) on 09/21/2026 to receive consideration. The application process is as follows: To begin the application process, click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59PM (ET) on 09/21/2026. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements) Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account. Need Help? If you need help with USAJOBs or the application process, please see the USAJOBS Help or Application Manager Online Help websites which includes information on managing your account, creating an application, uploading documents, etc. Reasonable Accommodation: To request reasonable accommodation for any part of the application and hiring process, please contact the hiring office using the contact information listed in the announcement for assistance. Career Transition Programs (CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must: Meet CTAP or ICTAP eligibility criteria; Be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and Submit the appropriate documentation to support your CTAP or ICTAP eligibility. If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP: You must submit your separation notice or agency RIF letter from your agency OR if you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force. Submit a copy of your most recent performance appraisal and SF-50 showing current/former position, grade, promotion potential, and duty location OR Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.