Administrative Officer

Summary

Administrative Officer in the Air Traffic Organization, providing executive level administrative support to the Boston District.

Duties

• Acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility. Applies experience and detailed knowledge applicable to his/her discipline to plan and accomplish assignments. Typical assignments may include collecting and analyzing data/information; conducting research; applying policies and procedures; identifying problems; and working with higher level and lower level professionals in day-to-day operations. Incumbent demonstrates some independence in planning time and using assigned resources to accomplish tasks or small projects. Acts a liaison between management levels within the organization, supporting the District facilities with information, material and assistance. Applied experience and detailed knowledge applicable to his/her discipline, tracks and analyzes data to ensure compliance with policies and procedures. Interprets guidelines and provide advice to District management on the operation of assigned programs and interrelationships of such programs. Contacts are primarily internal to the organizational unit, major subdivision, or LOB/SO with a manager and other employees to share information, provide data and/or written analyses, and/or explain the status of assignments. Incumbent serves as the District's focal point for personnel activities. Collaborates with managers and personnel specialists to resolve specific human resource problems. Provides guidance and assistance to District managers on preparing personnel actions and justifying the appointment of selected candidates. Initiates personnel and administrative actions involving transfer, temporary assignments and promotions. Provides support to District managers for processing personnel related actions. Completes FPPS actions for district facilities without administrative support. Established policies/procedures provide guidance for most assignments, but allow for some discretion for employee to select the most appropriate approach(es). Typically received guidance on selecting approaches from a manager, project/program manager, team leader, or more experienced professional. Reviews and fund certified E2 travel authorizations and vouchers to ensure accuracy of accounting strings and budgetary information. Provides advice and assistance on the Privacy Act, Freedom of Information Act, and paperwork management. Provides tracking and assistance to the District Office on Operational Currency and pay differentials. Purchases items for district facilities without administrative support and as a back up to the District Office. Provides guidance and assistance to District managers on staffing and waiver applications. Work typically is reviewed frequently during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities. Work activities typically support activities of the organizational unit and may affect project/program objectives for the major subdivision and the LOB/SO. In some specialties, the work may affect internal and external customers.

Qualifications

To qualify for this position at the FV-G, you must demonstrate in your application that you possess at least 1 year (52 weeks) of specialized experience equivalent to FV-F/FG/GS-5-9 level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in, or related to, the position to be filled. Specialized experience is described as: Experience with administrative programs pertaining to processing staffing related personnel actions. Experience with staffing tracking and customer support. Qualification requirements must be met by the closing date of this vacancy announcement.

Requirements

We are not accepting applications from noncitizens.

Education

Substitution of Education FV-G Level: Ph.D, or equivalent doctoral degree or 3 full years progressively higher level graduate education leading toward such a degree or LL.M., if related. Note: If you are using education to qualify for this position, you must provide copies of transcripts on or before the closing date of this announcement. If copies of transcripts are not provided, your claimed education cannot be considered during the qualification review process. If selected, an official transcript will be required prior to appointment. Schools must be accredited by an accrediting institution recognized by the US Department of Education. Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results MUST be included in your application package. If you do not include a copy of the evaluation as part of your application package, your foreign education will not be considered. Refer to OPM's Qualification Standards at http://www.opm.gov/qualifications/standards/group-stds/Gs-admin.asp for more information.

How to apply

Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position. You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register. RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week. Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.