Administrative Officer

Summary

At the G Level, performs a combination of multiple and varying assignments under the general supervision of a manager, project/program manager, team leader, or more experienced professional.

Duties

• Applies experience and detailed knowledge to plan and accomplish assignments. Demonstrates some independence in planning time and using assigned resources. Contacts are usually internal to the organization to share information, provide data, and/or to explain status of assignments. May have contact with customers and other external parties on routine matters. Accomplishes a broad range of actions required to support the organization's administrative programs, which include (but not limited to) financial management, time and attendance, travel, administrative program management, office administration, management information systems, office management, property management, security administration, program and process analysis, and procurement. Provides advice and counsel on the operation of assigned programs and the interrelationships of such programs. Serves as a liaison between assigned district and ATS peers, service area offices, human resources, and other support lines of business within the FAA to accomplish assigned functions. Serves as the district's focal point for personnel activities. Initiates personnel and administrative actions involving recruitment, transfer, temporary assignments, promotions, etc. Collaborates with managers, service area personnel and human resources to coordinate recruitment requests and request assistance with policy/procedure issues and to resolve specific problems. Records, monitors, reports, and maintains staff level statistics, to include authorization, actual on board and projected staff levels for varied position groups geographically disbursed throughout multiple operational facilities. Coordinates with budget office regarding preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Records, monitors, reports, and maintains financial management data for tracking obligation and expenditures of funds throughout the execution phase of the operating budget cycle. Performs an analysis of budget requests from subordinate organizations. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Initiates or reviews all procurement requests for equipment, services, furniture, and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically.

Qualifications

To qualify for this position at the FV-G/FG/GS-10/11, you must demonstrate in your application that you possess at least 1 year (52 weeks) of specialized experience equivalent to FV-F/FG/GS-5-9 in the Federal Service. Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the next lower level in the normal line of progression for the occupation in the organization. Specialized experience may include, but is not limited to: Experience applying policies and procedures to FAA administrative programs. Such programs include administrative programs affecting the organization; OR financial management; coordinating budget matters, analyzing budget/fiscal reports, financial management, logistics, purchasing and other finance-based programs, processes and systems affecting an organization. Qualification requirements must be met by the closing date of this vacancy announcement.

Requirements

We are not accepting applications from noncitizens.

Education

Substitution of Education FV-G Level: Ph.D, or equivalent doctoral degree or 3 full years progressively higher level graduate education leading toward such a degree or LL.M., if related. Note: If you are using education to qualify for this position, you must provide copies of transcripts on or before the closing date of this announcement. If copies of transcripts are not provided, your claimed education cannot be considered during the qualification review process. If selected, an official transcript will be required prior to appointment. Schools must be accredited by an accrediting institution recognized by the US Department of Education. Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results MUST be included in your application package. If you do not include a copy of the evaluation as part of your application package, your foreign education will not be considered. Refer to OPM's Qualification Standards at http://www.opm.gov/qualifications/standards/group-stds/Gs-admin.asp for more information.

How to apply

Faxed, mailed, or e-mailed applications cannot be accepted. Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position. You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register. RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week. Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.