ADMINISTRATIVE SUPPORT ASSISTANT (OA)

Summary

You will serve as an ADMINISTRATIVE SUPPORT ASSISTANT (OA) in the Test Engineering Division (246), Chief Engineer (240), Engineering and Planning Department 200 of NORFOLK NAVAL SHIPYARD.

Duties

• You will receive visitors and calls from within the shipyard, other shipyards, and NAVSEA using courtesy and diplomacy to create the best impression possible of the Test Engineering Division.
• You will assist the manager and staff on the practical and technical aspects of office administration.
• You will develop and maintain a complete file on policy, administrative, and Department operational subject matter and can recognize and recommend action that are not consistent with the objectives of the functions of the Department.
• You will conduct studies of existing directives and forms to detect and eliminate conflict, overlap and duplication.
• You will provide assistance and is a source of information to the Division head on a wide range of subjects.
• You will compile, consolidate, and summarizes budgetary data from source documents.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience performing timekeeper duties for various employees in SUPDESK or similar systems. Experience completing and routing travel request, making travel arrangements, and processing travel claims using the Defense Travel System (DTS) or similar systems. Experience preparing and reviewing official and unofficial correspondence. Experience performing administrative duties while utilizing modern office equipment and software. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

How to apply

Click the Apply Online button to create an account or log in to your existing USAJOBS account. To apply for this position, you must provide a complete Application Package which includes: 1. Complete resume with relevant experience, job title, duties and accomplishments. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume: employer's name, starting and end dates (Mo/Yr), hours per week if experience was less than full time (35-40 hours per week), pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience. TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume. 2. Supporting documentation Failure to submit a complete application package will result in an ineligible rating and loss of consideration. Your complete application must be received by 11:59 pm Eastern Standard Time (EST) on 09/10/2026. Applications received after 09/10/2026 will generally result in an ineligible rating and loss of consideration. If more than one resume is received, only the last resume received and processed will be reviewed. For additional information on viewing your application status, click https://help.usajobs.gov/how-to/application/status. You are encouraged to apply online. Applying online will allow you to review and track the status of your application. Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement. It is the applicant's responsibility to verify that all information in their resume and documents are legible and accurate. HR will not modify answers/documents submitted by an applicant.