Operations Specialist

Summary

The Operations Specialist position resides in the Policy, Plans and Requirements (PPR) Directorate of the White House Military Office (WHMO) and manages, coordinates, and overseas the operation of a joint military office facility.

Duties

• The incumbent serves as the Senior Facility Operations Specialist who manages, oversees, and administers requirements for a critical facility which includes Collateral and SCIF work areas.Incumbent typical work assignments may include the following: Serve as the senior technical advisor and operations specialist for a critical facility, overseeing the planning, execution, and administration of all sustainment, service, and maintenance activities for systems including security, HVAC, IT, and infrastructure. Develop and manage long-term operational plans, including preventative maintenance schedules, space utilization strategies, physical security protocols, and budget forecasting, to ensure the facility remains fully functional and mission-ready. Manage and provide expert oversight for a comprehensive, multi-disciplinary security program for the facility, including managing access controls, processing security clearance documentation, conducting inspections, and leading cross-functional collaboration on all security-related matters. Serve as the organization's expert on facility management, representing the office in policy development panels, providing guidance on regulations, and managing the administration of facility leases and contracts. Plan, direct, and coordinate the overall goals, objectives, and funding of assigned programs and projects, including preparing Statements of Work (SOW) for sustainment contracts and serving as the Budget Line Manager (BLM). Serve as a Contracting Officer's Representative (COR) for a variety of high-value facility contracts, overseeing acquisition planning, scope development, cost estimating, quality management, and technical acceptance for new construction, services, and system modernization projects.

Qualifications

In order to qualify for this position, you must meet the requirements described below. You may qualify at the GS-13 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-12 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your experience: Managing the daily operations of a critical facility, such as overseeing sustainment, service, and maintenance activities for systems such as HVAC, security, and IT communications; and Developing and implementing comprehensive facility management programs, such as those for preventative maintenance, space utilization, physical security, and property accountability; and Serving as a primary point of contact for a facility's multi-disciplinary security program, which includes managing access controls, processing security clearance documentation, conducting inspections, and making recommendations for corrective actions. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience. All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages. For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission.. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This "certification" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin. It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible". Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave. All qualifications requirements must be met by the closing date of this announcement and clearly documented in your resume.

Education

Education cannot be substituted for experience.

How to apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application and questionnaire which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To view the questionnaire, click here: https://apply.usastaffing.gov/ViewQuestionnaire/13052400 This announcement uses an OPM USA Hire Assessment to evaluate candidates. Please read this section carefully. Failure to complete the USA Hire assessment will remove you from consideration. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the assessment; however, most applicants complete the assessment in less time. If you need to stop the assessment and continue at a later time, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for general information, practice assessments and assessment preparation resources. Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement. It is the applicant's responsibility to verify that all information in their resume and documents are legible and accurate. HR will not modify answers/documents submitted by an applicant. Washington Headquarters Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please view the "Alternate Application" method listed in the "Additional Information" section of this announcement. Your requests for reasonable accommodation will be addressed on a case-by-case basis. Please visit the following link and review AI 114 for more information http://www.esd.whs.mil/Directives/issuances/admin_inst/