Financial Systems & Procedures Analyst

Summary

This position is in Fiscal Service, and the primary purpose of the position is to perform a wide range of administrative functions that require the analytical ability to determine the best course of action to achieve the required outcomes in areas including suspense tracking, training needs, time and attendance, program analysis, contracting, staffing, and office management. The Incumbent is the Financial Systems and Procedures Analyst and is organizationally aligned within Fiscal Service.

Duties

• Duties to include but limited to the following: The incumbent works under the broad direction of the Chief of Fiscal Service to extract analyze, summarize, and identify apparent trends and issues with data extracted from various financial sources. Assists with budget forecasts and estimates program requirements, prepares programmatic reports, justifications, charts, graphs, statistical narrative data, etc. Responsible for the extraction of data related to FTE, ADPAC menu keys, travel, and coding used for decision making purposes. Performs duties associated with the management and control of resources or funds. Plans and conduct studies to determine the requirement for updated financial information. Prepares a wide variety of cost reports, balance sheets, and recommendations required for analysis of potential policy revisions. Adapts approaches to plan and conduct specialized studies and consolidate information from many major portions of the program. Provides required briefing records in a complete and timely manner according to a pre-established schedule. Consults with Medical Center executives and management officials to identify objectives and administrative actions that support the interests of the Medical Center and Fiscal Service operations. Performs administrative activities within the facility to support the organization's business goals and activities. Reviews internal processes in relation to selling agreements/contracts to determine if improvements can be made. Manages and/or prepares responses to correspondence or handles communication with persons and other groups within and outside Medical Center, speaking for the principal on routine program issues performance cost analysis such as the development of life cycle or other cost analysis of projects, or performance of cost benefit or economic valuations of programs. Conducts cost effectiveness studies. Direct report to the Chief Financial Officer of VANCHCS. Communicates regularly with Fiscal Service leadership, service chiefs, facility and VISN-level management officials, and appropriate counterparts in other agencies or organizations working with the service on special projects. Works with other members of Fiscal management to include Assistant Financial Officer, supervisors, other departments and employees on the interpretation and application of a variety of Human Resources policies, agency or service practices and procedures. Incumbent will possess comprehensive knowledge of administrative policies and regulations. Incumbent serves as the financial services automated data processing application quarter coordinator or ADPAC. As the ADPAC, employee is responsible for the overall management of the veterans' health information systems and technology architecture software packages within financial services. Work Schedule: Monday Through Friday 08:00am - 04:30pm Telework: This position may be authorized for telework. AD-HOC Only Virtual: This is not a virtual position. Position Description/PD#: Financial Systems & Procedures Analyst/PD034510

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/11/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. SELECTIVE PLACEMENT FACTOR: This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration. Detailed knowledge on how to complete budget presentations and reviews related to cost allocations and annual budgetary costs which form the basis for comparative analysis studies. Detailed knowledge on how to perform duties involving the analysis and forecasting of the uses of funds within a program. Detailed knowledge of reviewing internal processes in relation to selling agreements/contracts to determine if improvements can be made. Detailed knowledge on performing ADPAC responsibilities. You may qualify based on your experience: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge and skill in applying analytical and evaluative methods and techniques to issues and studies concerning the efficiency and effectiveness of program operations. Knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the station. Knowledge and skill in adapting analytical techniques and evaluation criteria to the measurements and improvement of program effectiveness and organizational productivity. Skill in conducting detailed analysis of complex functions and work processes. Knowledge of VistA, FMS, and related information system functions and capabilities to support the financial and statistical data information for the Department of Veterans Affairs Medical Center. Expertise in the application of qualitative and quantitative analytical tools and methods. Knowledge of and skill in applying a wide range of methods and techniques used together to analyze and evaluate programs, extract data, and assess workload information. Knowledge of pertinent laws, regulations, policies, and precedents which affect the use of program and related support resources in the area study. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree OR Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond or 3 full years of progressively higher level graduate education leading to such a degree. (NOTE: TRANSCRIPT(S) MUST BE SUBMITTED WITH APPLICATION MATERIAL. CONFERRAL OF DEGREE(S) EARNED SHOULD BE PRESENT ON TRANSCRIPT(S). UNOFFICIAL TRANSCRIPTS OK). You will be rated on the following Competencies for this position: Accountability Administration and Management Arithmetic/Mathematical Reasoning Attention to Detail Customer Service Decision Making Financial Management Flexibility Integrity/Honesty Interpersonal Skills Learning Organizational Awareness Reasoning Recruitment/Placement Self-Management Stress Tolerance Teamwork Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This is primarily a sedentary position, but the work requires some walking, bending, stooping, long distance driving, and carrying of objects such as manuals, documents, etc. Concentration and sustained performance under prolonged stress is required because of the time factors involved in completion of work assignments with deadlines. The work is normally sedentary, but includes some walking, standing, bending, and carrying of light items such as papers and books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Requirements

You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

How to apply

All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 09/11/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/13057134. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.