Administrative Officer

Summary

Position is located within the Air Traffic Organization (ATO), Technical Operations (AJW), NAS Security & Enterprise Operations, Program Control Team (AJW-B610).

Duties

• Incumbent performs a combination of routine, multiple, and a variety of administrative tasks applying experience and detailed knowledge of administrative programs, policies, and procedures to plan and accomplish assignments in support of the organization. Duties include, but may not be limited to, the following: Budget/financial management to include maintaining reports on expenditures of funds and reconciling discrepancies, modify and maintain automated systems, tracks financial expenditures. Coordinates with Budget office regarding preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Serves as a focal point for personnel activities to include initiating personnel requests involving recruitment, transfer, temporary assignments, promotions, awards, and other related actions. Collaborates with managers, service area personnel, and human resources staff to coordinate recruitment and various other personnel related requests. Purchasing and supplies: Initiates or reviews all procurement requests for equipment, services, furniture and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically. Travel management: Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Time and attendance/LDR compliance. Provides guidance and assistance on completion of T&A/LDR, and other administrative and office support functions. Interprets and applies directives and policies for assigned projects. Provides administrative management support within assigned tasks. Identifies the need for and develops instructions or procedures for handling correspondence, administrative reports and maintenance of documents/files. Provides procedural information, briefings and guidance to management for assigned areas. Incumbent demonstrates some independence in planning time and using assigned resources. Contacts are primarily internal to the organization to share information. Provides data and/or explains status of assignments. May have contacts with customers and other external parties on routine matters. Established policies/procedures provide guidance for most assignments but allow some discretion for employee to select the most appropriate approach. Refers problems and work issues to a manager, project/program manager, team leader or more experienced professional when guidelines are not available or applicable. Work is typically reviewed frequently during assignments and at completion to ensure timeliness, policy compliance and alignment with the requirements of projects and/or other work activities. Work activities typically support activities of the organizational unit.

Qualifications

To view the complete qualifications standard, applicants should reference-U.S. Office of Personnel Management Group Coverage Qualification Standard for the Administrative Officer Series, 0341 Administrative Officer Series 0341 (opm.gov) To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-F, FG/GS 5-9. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized Experience is: Experience analyzing data, conducting research and applying policies or procedures; experience identifying problems and offering solutions in the areas of administrative management; experience entering and tracking budgetary expenditures, purchases and inventory. OR: Applicants may also qualify for this series and grade with education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. Qualifications must be met by the closing date of this vacancy announcement.

Requirements

We are not accepting applications from noncitizens.

How to apply

Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position. You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register. RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week. Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.