Administrative Support Specialist

Summary

This position is located in the DEA, Operations Division, Office of Operations Management (OM) This position(s) primary purpose is to provide a full range of support and management services in such functions as office management, personnel management, property/space management, financial management, procurement, general office services, and office supplies, and equipment, as well as various administrative activities within the office.

Duties

• As a Administrative Support Specialist your typical work assignments may include: Establishes, files and maintains, office records/files. Updates and enters data into electronic files or systems. Conducts periodic inventory of equipment and property utilization. Researches and resolves general issues related to employee pay and leave. Performs a wide range of administrative duties to support the procurement of supplies, property and services.

Qualifications

For more information on eligibility requirements see: DEA Employment Eligibility Applicants must meet the required qualification requirements described below by the closing date of the announcement. If you are qualifying based on education or if there are mandatory education requirements listed below, you MUST submit a copy of your college transcripts with your application. Applicants applying for the GS-11 must meet one of the following requirements: A). Have at least one full year of specialized experience that is at least equivalent to work performed at the GS-09 grade level and your experience includes performing at least two of the tasks below as part of your regular duties. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying experience must demonstrate the following: One year of experience (equivalent to at least the GS-09 level or pay band in the Federal service) that includes performing the following duties: 1) Monitoring contract performance and quality assurance for timely oversight and lifecycle management requirements. 2) Reviewing, analyzing, and providing advice on human resources management requests submitted by managers. 3) Implementing and managing all administrative and management actions, programs and support service functions for the entire Section. 4) Providing guidance to management, recommending actions to ensure the economical and efficient use of equipment and other property. B). Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. OR C). Some specialized experience as described in A, but less than one year; and I have less than three years of graduate-level education as described in B. I have computed the percentage of the requirements that I meet, and the total is at least 100%. (To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. The total percentage must equal at least to 100 percent to qualify. Applicants applying for the GS-12 must meet one of the following requirements: Have at least one full year of specialized experience that is at least equivalent to work performed at the GS-11 grade level and your experience includes performing at least three of the tasks below as part of your regular duties. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying experience must demonstrate the following: One year of experience (equivalent to at least the GS-12 level or pay band in the Federal service) that includes performing the following duties: 1) Monitoring contract performance and quality assurance for timely oversight and lifecycle management requirement. 2) Reviewing, analyzing, and providing advice on human resources management requests submitted by managers. 3) Implementing and managing all administrative and management actions, programs and support service functions for the entire Section. 4) Providing guidance to management, recommending actions to ensure the economical and efficient use of equipment and other property. 5) Researching and resolving individual employee personnel concerns or issues. 6) Analyzing and providing a full range of advisory and liaison services to support the administration of a complex budget. Additional information on the position qualification requirements are located in the Office of Personnel Management's (OPM) Qualifications Standards Handbook. Time-In-Grade Requirement: Applicants must meet time-in-grade and time after competitive appointment requirements by the closing date of this announcement.

Education

See the qualification section of this vacancy announcement for education requirements. Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. For a list of accredited organizations recognized as specializing in interpretation of foreign education credentials, visit: www.naces.org/members.php. If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. You may update your application documents and some questions related to your personal information at any time during the announcement open period. However, you will not be able to make changes to questions related to assessing the minimum qualifications and competencies (knowledge, skills, abilities and other characteristics) mentioned in the "How You Will Be Evaluated" section above. To make an allowed update to your application, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.