Administrative Assistant (OA)

Summary

See below for important information regarding this job.

Duties

• As an Administrative Assistant (OA), you will be responsible for the following duties:
• Prepare a variety of documents, i.e. newsletters, brochures, flyers, reports, briefings and manuals.
• Maintain and manage a document library’s (hard copy or electronic file) integrity, accuracy, organization and accessibility of official records throughout the scanning and filing process in accordance with Record Management regulations and procedures
• Utilize various office automation software packages including word processing, briefing charts, spreadsheets, databases, e.g. MS Word, Excel, PowerPoint, and a custom scanning system to process thousands of pages daily.
• Receive telephone calls, greet visitors and ascertain the nature of the calls or visits.
• Order office supplied using a Government Purchase Card (GPC).
• Performs manual indexing of scanned documents in the Total Records Management System (TRMS) to ensure records are accurately categorized, retrievable, and searchable.
• Conducts quality-control reviews of scanned images and indexed records to identify and correct errors before finalizing records in TRMS.

Qualifications

To qualify for an Administrative Assistant (OA), your resume and supporting documentation must support: A. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To qualify at the GS-06 level, applicants must possess one year of specialized experience equivalent to the GS-05 level or equivalent under other pay systems in the Federal service, military or private sector. Applicants must meet eligibility requirements including minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes: Identify correct guidelines and processes for file and records system management. Manage a suspense tracking system and ensures deadlines are met. Responsible for maintenance of office equipment (computers, copy and fax machines). B. Type Proficiency Requirement: Must be able to type at least 40 words per minute. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

How to apply

This job will close when the agency has received 100 applications, which may be sooner than the closing date. To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. NOTE: Resumes up to a total of two pages will be accepted. Your resume must not exceed two (2) pages. If your resume exceeds the two-page limit, you will be removed from consideration for this announcement. You will receive an email notification when your application has been received for the announcement. To verify the status of your application, log into your USAJOBS account, https://www.usajobs.gov, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process. To preview the questionnaire, please go to https://apply.usastaffing.gov/ViewQuestionnaire/13066344.