Administrative Assistant

Summary

This position is located in the Office of Chief Nuclear Reactor Inspector, R1 Division of Reactor Projects, and R4 Division of Reactor Projects. The supervisor will be determined based on Projects Branch to which selectee is assigned. This position is not subject to Confidential Financial Disclosure reporting requirements. This position is not subject to security ownership restriction reporting requirements. **Please See Additional Information On Salary And Duty Station Determination**

Duties

• The successful candidate will serve as the principal administrative assistant to one or more branch chiefs of the Division of Operating Reactor Safety, performing the full range of administrative duties. Such duties include but are not limited to: Prepares letters, memoranda and reports in final form from drafts, entering them into ADAMS. Reviews and proofreads outgoing correspondence, reports, memoranda, etc., for grammatical errors, completeness, and conformance with the format, style and appearance required by the NRC, office or division procedures. Coordinates handling of controlled correspondence and action items and maintains up-to-date paper and electronic filing systems. Retrieves and screens incoming telephone calls and visitors. Coordinates the submission of time and labor input within assigned branches, ensuring all payroll units are completed and certified within established timeframes. When needed, may be required to enter and/or correct time for branch employees. Maintains appointment calendars for assigned resident offices, branch chiefs and division. Coordinates arrangements for meetings/conferences and prepares the site office for visits by Commissioners and NRC senior management. Allocates and maintains office supplies and inventory of NRC property, including office keys. Periodically conducts safe inventory to identify and dispose of outdated material in accordance with established safeguards guidelines.

Qualifications

In order to qualify for this position, you must have at least one year of specialized experience at the next lower grade level in the Federal service or equivalent experience in the private or public sector. SPECIALIZED EXPERIENCE is defined as: experience performing a wide range of administrative and secretarial functions, such as preparing and proofreading correspondence, scheduling appointments, maintaining supervisor's calendar, arranging travel, etc. Experience in the use of office automation tools such as Microsoft Office 365 Applications, automated time keeping system, automated travel system, etc. The ideal candidate will be able to demonstrate the following: Skill to meet and deal tactfully and effectively with individuals at all levels, to exchange information, discuss administrative matters, and to gain understanding and cooperation in matters related to correspondence. Ability to review and discuss results tactfully and constructively for correspondence composed by others. Knowledge of proper grammar, spelling, punctuation, and correspondence procedures sufficient to prepare correspondence of an administrative nature and review outgoing material for correctness, proper format, and completeness. Proficiency with microcomputer-base word processing applications, including Microsoft Office (Word, Access, Excel, Outlook, PowerPoint), appointment calendars, emails and other database applications that are used to maintain automated tracking systems. Ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines. A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate must be addressed in your resume. The NRC encourages applicants to provide job experience details in your resume. Applicants may also use the supplemental vacancy question to provide additional information pertaining to the specialized experience and ideal candidate criteria. PLEASE BE CLEAR AND CONCISE. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Requirements

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position. All information in your resume must be true and accurate. Conditions of Employment: This is a Drug Testing position Must be able to meet and maintain security & suitability requirements.

Education

There are no education requirements for this position.

How to apply

Please read the entire announcement and all instructions before you begin an application. To be considered for this position, you must complete the online application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on 09/28/2026. Incomplete or late applications will not be considered. For a preview of the application questions, please see https://apply.usastaffing.gov/ViewQuestionnaire/13061452. Your complete application must include your resume, responses to all required vacancy questions, and any required documents that prove your eligibility to apply. To begin your application, select the "Apply" button located on the right side of this screen. Follow the subsequent prompts to log in or register, submit all required documents, answer the questions, and complete the application process. You may either select your required documents within your USAJOBS profile to upload with your application or directly upload them during the application process. The following types of document types can be uploaded: .gif, jpg., .jpeg, .png, .rtf, .pdf, .doc, and .docx. Important Considerations: Paper Applications: Paper applications will not be accepted unless you can demonstrate hardship circumstances through the agency contact listed below. Application Extensions: Requests for application extensions will not be granted. Hardship Assistance: If you experience hardship applying online, please contact the Human Resources Specialist listed below for assistance. You must reach out during business hours before the announcement closing date and speak with someone who can provide support for your online submission. The NRC provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please notify the coordinator at (301) 415-5888 or TDD 240-482-3217. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.