Human Resources Specialist (Information Systems)

Summary

This position is located in the Executive Office of the President (EOP), Office of Administration (OA), Office of the Chief Administrative Officer (OCAO), Human Resources Data, Payroll and Processing Division. The incumbent serves as an assistant, providing the full range of support functions within this Division.

Duties

• As a Human Resources Specialist (Information Systems), GS-0201-9/11, your typical work assignments may include the following under supervision: 1. Provides comprehensive HR administrative support by reviewing and processing personnel actions, including appointments, separations, pay and position changes, ensuring appropriate authorities, regulatory codes, effective dates, remarks, and supporting documentation are accurate and complete. 2. Processes and maintains personnel and payroll data in automated HR systems, including DCPDS/DCPS, involving a variety of appointment types, pay plans, work schedules, personnel actions, and other employee-related transactions. 3. Reviews personnel records and documentation to identify discrepancies, ensure compliance with applicable regulations and policies, and maintain accurate and complete Official Personnel Folders (OPFs), payroll records, and related files. 4. Provides technical HR assistance and customer service to employees, managers, supervisors, and HR specialists on personnel actions, staffing and recruitment, benefits, leave administration, HR information systems, and other human resources matters. 5. Analyzes and resolves problems associated with personnel actions and HR transactions, obtaining information from employees, supervisors, organizational representatives, regulations, and applicable guidance to resolve discrepancies and ensure timely processing. 6. Provides administrative and project support for HR programs and initiatives, including gathering, reviewing, consolidating, and preparing reports and documentation; maintaining functional files; and assisting with special projects across multiple HR functional areas.

Qualifications

MINIMUM QUALIFICATION REQUIREMENTS: All applicants must meet the qualification requirements outlined below to be considered minimally qualified for this position. The qualification requirements are in accordance with the Office of Personnel Management Qualification Standards. TIME-IN-GRADE REQUIREMENTS: Applicants possess one full year (52 weeks) of specialized experience at or equivalent to the next lower grade level or pay band in Federal service or equivalent experience in the private or public sector. SPECIALIZED EXPERIENCE: Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector. You may qualify at the GS-09 level, if you fulfill the following qualification requirement: A. One year of specialized experience equivalent to the GS-07 grade level in the Federal service or equivalent experience in the private sector, that demonstrates the following: 1. Processing and reviewing a variety of personnel actions to ensure compliance with applicable HR regulations, policies, appointment authorities, pay systems, and required supporting documentation; and 2. Maintaining and analyzing employee personnel records and HR/payroll data in automated personnel systems, identifying discrepancies, researching applicable guidance, and resolving issues related to personnel actions, employee records, or pay. OR B. A master's or equivalent graduate degree in an accredited or pre-accredited college or university; or 2 full years of progressively higher level graduate education leading to such a degree; or possession of a LL.B. or J.D degree, if related. Graduate level education must demonstrate the competencies necessary to do the work of the position; OR C. A combination of education and experience as listed above. You may qualify at the GS-11 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-09 grade level in the Federal service or equivalent experience in the private sector, that demonstrates the following: 1. Processing and troubleshooting a variety of personnel actions to ensure compliance with applicable HR regulations, policies, appointment authorities, and pay systems; 2. Reviewing and auditing employee personnel records and HR/payroll data in automated personnel systems by identifying discrepancies, researching applicable guidance, and resolving issues related to personnel actions, employee records, or pay; and 3. Providing technical HR support and advice to employees, managers, supervisors, or HR professionals on personnel actions and programs such as staffing and recruitment, benefits, leave administration, or other human resources functions. OR B. A Ph.D. or equivalent doctoral degree, 3 full years of progressively higher level graduate education leading to such a degree, or a LL.M. that is related to the position being filled. OR C. A combination of graduate level education and specialized experience. The percentage of the required education plus the percentage of the required experience must equal one hundred percent of the specialized experience requirement. Experience refers to paid and unpaid experience, including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society. GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

How to apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents. The complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. If an application limit has been reached, the vacancy may close prior to the stated closing date. Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternative Application. PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. Uploaded documents may take up to one hour to clear the virus scan. Human Resources WILL NOT modify or change any answers submitted by an applicant. Application packages will NOT be accepted via mail or e-mail. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will not be considered for this vacancy announcement. Click the following link to view and print the occupational questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/13065052.