Budget & Accounting Analyst

Summary

This position is located in the Division of Budget Execution of the Office of Finance and Accounting, Indian Health Services. Reports to IHS Headquarters. The official duty station is Rockville, Maryland. However, an alternate duty station may be negotiated if it is closer to another Indian Health Service Area Office or field location, subject to agency approval. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Duties

• Provide staff assistance to the Director of the Division of Budget Execution in the accomplishment of recurring and special assignments. These assignments cover a wide variety or actions designed to maintain effective fiscal and accounting control commensurate with agency and departmental requirements. Develops, recommends and/or proposes revisions in procedures for better financial management and to improve greater efficiency of operations of the Headquarters accounts. Responsible for the preparation of Fiscal year end closing reports and determining the necessary adjustments required for closing out the subsidiary and general ledger of the Headquarters accounts. Ensure the prescribed reconciliation of supporting document file with monthly reports of open account balances for all current and prior year fund accounts is accomplished in order to assure timeliness and accurate recording of accounting data or the preparation and submission of reports. Applies generally accepted accounting principles to the analysis and maintenance of manual and automated accounting system ledger accounts that reflects fund status of the Headquarters accounts. Perform analysis of proposed programs and budgetary changes that affect the accounting of Headquarters operations. Periodically conducts reviews to assure validity of accounting actions, by referring to source documents, subsidiary ledgers or both, to determine that the accounting action taken accurately reflects the proper transaction. Directs the operation and maintenance of the Accounts Receivable covering earning and reimbursements for Headquarters and for the Medicare/Medicaid account. Computes estimates or predicts the effect of proposed changes in the operation programs on operational income, expenditure, etc.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Experience applying financial management, fiscal, and accounting theories, concepts, principles, and procedures, including generally accepted accounting principles and standards, to analyze, maintain, and reconcile automated and manual accounting system ledger accounts. Experience preparing and analyzing budget execution documents such as apportionments, reapportionments, allotments, and allowances. Experience developing reports and projections to support management planning and decision-making. Interpreting and applying Federal laws, regulations, and guidance, such as OMB Circulars, Treasury regulations, GAO principles and standards, HHS, and agency financial management policy. Experience utilizing software and system applications to prepare and maintain financial data and accounting transactions and maintain obligations, disbursements, collections/deposit, adjustments for fund certifications and appropriation mandates. Reviewing and evaluating automated and/or manual accounting and financial management systems and recommending revisions to procedures to improve efficiency and internal controls, as well as providing technical accounting or budget execution advice to program officials, field or area offices, or other stakeholders, and resolving discrepancies involving accounting data, fund balances, or reimbursements. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Requirements

Selectee may be subject to a probationary period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 Confidential Financial Disclosure Form required. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment. A background investigation is a standard process used by the Federal Government to verify an individual's identity, employment history, education, and other relevant information to determine suitability for Federal service. Upon receipt of instructions, applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability. Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process. Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy all legal financial obligations prior to applying. Individuals with substantial delinquent or unresolved financial obligations-including, but not limited to, delinquent federal or state tax liabilities, defaulted federal student loans, court-ordered fines or fees, or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS). Prior to the appointment, candidates must present two valid forms of identification. If one of the documents is a state-issued ID or driver's license, it must be REAL ID-compliant.

Education

There are no education requirements.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside about two (2) hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. For additional questions please see our Frequently Asked Questions (FAQs) found here: https://www.ihs.gov/jobs/faq/.