Supervisory Business and Administrative Management Specialist

Summary

One Supervisory Business and Administrative Management Specialist position located in Lexington, Kentucky. For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement.

Duties

• Our mission is to enforce vigorously the federal criminal laws of the United States, to effectively represent the interests of the United States in civil litigation, and to meet fully the public safety needs of the community through an efficient, well-coordinated law enforcement effort. In all matters, our responsibilities are to promote the fair and impartial administration of justice, adhering to the highest ethical, professional and performance standards; promote effective partnerships with local, state and federal law enforcement agencies, and the community at large in furtherance of law enforcement; protect the rights of citizens, victims of crime and witnesses; enhance community safety by reducing crime and the fear of crime, through outreach and education; and inspire confidence in the criminal justice system. This position offers an exciting and challenging career opportunity. The Department of Justice has a diverse and talented workforce of over 100,000 men and women and is tasked with ensuring the protection of all Americans, while preserving constitutional freedoms. The position provides an opportunity to be part of a dedicated team helping to enforce Federal law (criminal and civil) and protect life, liberty, and the property of citizens. The USAO for the Eastern District of Kentucky has a staff of approximately 43 attorneys and 40 support personnel. The main office is in Lexington, KY with staffed branch offices in Ft. Mitchell and London, Kentucky. Unstaffed offices are in Ashland and Frankfort, Kentucky. The United States Attorney's Office seeks to maintain the highest standards of excellence in the enforcement of federal laws and the representation of the United States. The selected candidate will provide supervision to clerical, administrative, and contracting/procurement positions. Typical work assignments will include: Supervisory Responsibilities: Plans, directs, and evaluates administrative and business management programs. Assigns work to subordinates based on priorities through selective consideration of the difficulty of the work, and the capabilities of the employees. Setting priorities and deadlines. Reviews, accepts, modifies, or rejects the work performed; provides policy and regulatory interpretations/guidance. Approving leave requests. Institutes actions to ensure on-the-job safety and health of employees; and recommends and/or takes appropriate personnel action (i.e., reassignment, change in classification, selection, training, leave and overtime administration, promotion, award, disciplinary actions). Hears and resolves grievances. Incumbent also exercises significant responsibilities in dealing with officials of other offices, advises management within his/her areas of responsibility. Interviewing and recommending selections for positions. Administrative Program Management: Coordinates and administers a variety of administrative management functions in support of operations and mission requirements. Ensures efficient office operations, resource management, and compliance with agency policies and procedures. Administers and manages the district's property and materials control program of equipment, furniture, forms, and supplies. Coordinates with management officials and program staff to plan and implement administrative initiatives that support strategic and operational objectives. Develop and implement procedures to improve administrative workflow and office efficiency. Procurement and Acquisition Coordination and Oversight: Provides procurement and acquisition support and oversight for organizational requirements. Coordinates procurement actions involving supplies, services, equipment, training, and support requirements in accordance with applicable federal acquisition regulations, agency policies, and procurement procedures. Provides advice and assistance to USAO managers and all others in the district with delegated procurement authority in the development of procurement requests and related supporting documentation. Prepare procurement plans and necessary justifications and/or determinations and findings. Responsibilities will increase and assignments will become more complex as your training and experience progress.

Qualifications

GS-12: To be eligible at the GS-12 level, you must meet the following conditions: Specialized Experience: One full year of specialized experience equivalent to the GS-11 level in federal service. Specialized experience is defined as establishing priorities and deadlines for administrative staff, assigning or reviewing work products, and addressing employee performance needs; evaluating organizational needs and implementing proceedures to support opporations; overseeing procruement and acquisition activities; and conducting research to develop recommendations and communicate findings through reports, correspondence, or breifing materials.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 09/18/2026 the closing date of the announcement to receive consideration. The application process is as follows: 1. To begin the application process, click the Apply Online button. 2. Answer the questions presented in the application and attach all necessary supporting documentation. 3. Click the Submit Application button prior to 11:59PM (ET) on 09/18/2026. 4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you both on screen and via email notification. 5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements) 6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account. To preview the Assessment Questionnaire, please click the following link:https://apply.usastaffing.gov/ViewQuestionnaire/13060314To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed. To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.usajobs.gov/Account/Login. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire