Health Science Specialist

Summary

This position is located in the Research & Development Service at Nashville VA Medical Center in Nashville, TN. The Health Science Specialist serves as research program manager and provides the link between veterans and highly innovative projects.

Duties

• ***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This is a term appointment not to exceed 4 years. Term appointments are non-status, nonpermanent appointments of limited duration of more than 1 year, but not more than 4 years and are subject to a 1 year trial period. Should the need warrant, term appointments may be extended without further competition up to a maximum of the 4 year limitation. The appointment to a term position does not confer eligibility for promotion, reassignment, or transfer to other positions or the ability to be non-competitively converted to permanent employment. Major duties and responsibilities include but not limited to: Providing comprehensive administrative and programmatic support for Center of Innovation (COIN) research activities and ensuring compliance with VA, VHA, ORD, and applicable regulatory requirements Coordinating the initiation, implementation, monitoring, and closeout of research studies in collaboration with Principal Investigators, Local Site Investigators, study coordinators, and research staff Advising COIN leadership and investigators on administrative policies, research requirements, operational issues, staffing, and resource needs Monitoring research studies for progress, enrollment, regulatory requirements, milestones, deadlines, and deliverables; identifying barriers and coordinating solutions Coordinating grant-related activities, research appointments, training requirements, regulatory submissions, site visits, committee activities, meetings, and required reports Serving as a liaison with Human Resources, Research and Development, IRB, Safety, ORD, facility leadership, and other internal and external stakeholders Developing and maintaining administrative policies, procedures, tracking systems, and reporting mechanisms to improve program efficiency and accountability Preparing reports, correspondence, briefings, and other materials for COIN leadership and stakeholders and communicating program requirements and priorities to research personnel Managing and monitoring COIN budgets, including budget formulation, execution, forecasting, expenditures, and allocation of resources Working with investigators to develop research and administrative budgets and ensuring expenditures are consistent with approved funding and applicable requirements Reviewing financial and budget information, identifying discrepancies or potential funding issues, and recommending corrective actions Coordinating procurement of supplies, equipment, and services and assisting with contract and purchase requirements Advising COIN leadership and investigators regarding available resources, funding requirements, expenditures, and budgetary limitations Supporting financial planning and resource forecasting to ensure effective use of available funds Serving as a Designated Federal Officer (DFO) and representing the COIN in meetings, conferences, workgroups, and other official activities Coordinating administrative matters involving space, equipment, supplies, records, and other operational resources Providing personnel administration and supervision of assigned research staff in coordination with Human Resources and COIN leadership Assigning and monitoring work, establishing priorities, and ensuring staffing and workload requirements support program objectives Coordinating recruitment, training, performance management, and other personnel actions Advising management and employees on applicable personnel policies, procedures, and employee relations matters Ensuring required personnel documentation, performance evaluations, and training requirements are completed accurately and timely Maintaining appropriate personnel records and promoting effective communication, accountability, and professional development among research staff Performing other related duties as assigned Work Schedule: Monday to Friday; 07:00 a.m. to 03:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved

Qualifications

Basic Requirement: The following are basic requirements for appointment as a Health Science Specialist in the Veterans Health Administration (VHA), which all applicants must meet. Basic Education: Bachelor's or graduate/higher level degree: major study in an academic field related to the medical field, health sciences or allied sciences appropriate to the work of the position. This degree must be from an educational program from an accrediting body recognized by the U.S. Department of Education at the time the degree was obtained. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) Minimum Requirement: In addition to meeting the basic requirements, the following minimum requirement criteria must be met to be qualified for this position. Specialized Experience (GS-12): You must have one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (i.e., GS-11) in the normal line of progression for the occupation in the organization. Qualifying examples of specialized experience would typically include but are not limited to: administering and coordinating clinical/allied health science research programs; applying research protocols, methods, and organizational and Federal regulatory requirements; coordinating multiple research studies and teams; providing guidance to investigators and research staff; managing research grants, budgets, and resources; monitoring research activities, data, and regulatory requirements; and identifying and resolving programmatic and operational issues to ensure effective and compliant research operations. (CLEAR DETAILS OF EXPERIENCE REQUIRED: Your resume must show complete information for each job entry, such as beginning and ending dates of employment, duties performed, and/or total hours worked per week.) For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Requirements

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is primarily sedentary with walking, standing, and handling and carrying items such as paper and books. Manual dexterity is required for operating office equipment. Typing and computer operation may involve long periods of hand and wrist movement. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Education

IMPORTANT: There is no educational substitution at this grade level.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. To preview the questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/13059272. The application process is as follows: To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date, 09/17/2026. After submitting the online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder. IMPORTANT: If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found in your USAJOBS account under the "Track my application" link for the corresponding application. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To view the announcement status or your application status: https://help.usajobs.gov/how-to. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit.