Administrative Services Assistant

Summary

About the Position: The Walla Walla District US Army Corps of Engineers is comprised of motivated and talented employees providing the very best engineering services for communities in the Pacific Northw.est. The District helps manage local water resources for navigation, flood damage reduction, disaster assistance, hydroelectric power generation, and other natural and heritage areas.

Duties

• Serve as Administrative Services Assistant supporting multiple supervisors and employees across the organization.
• Navigate, operate, and input/retrieve records across several automated database systems, including electronic financial management systems, personnel systems, and timekeeping applications.
• Prepare data summaries, charts, and graphs by extracting raw information from databases and manipulating, filtering, and sorting multi-variable data sets to identify trends, reconcile discrepancies, and communicate metrics.
• Track expenditures, review budget lines, and reconcile transactions against automated financial management systems to ensure spending aligns with authorized allocations.
• Competently use advanced features of Microsoft Office applications (particularly Excel for pivot tables, filters, and formulas, and SharePoint) to organize, track and maintain program data.
• Process and audit travel orders, vouchers, and credit card purchases through automated financial networks, verifying transaction accuracy and compliance with policies.
• Manage and verify time and attendance records using automated systems to ensure accurate pay, leave tracking, and compliance.
• Maintain tracking systems and databases for assigned tasks, monitor deadlines, and coordinate follow-up actions to ensure timely completion.

Qualifications

Who May Apply: US Citizens In order to qualify, you must meet the education and/or training requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-5 Specialized Experience: One year of specialized experience which includes (1) operating basic office automation software; (2) entering, retrieving, and organizing electronic records within computerized files or databases; AND (3) sorting and arranging basic tabular data or lists to compile administrative information. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. GS-6 Specialized Experience: One year of specialized experience which includes (1) navigating and retrieving data from automated database systems; (2) sorting, and filtering data sets within spreadsheets to compile information; AND (3) utilizing office automation software to input, store, and organize electronic records. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05 or above). GS-7 Specialized Experience: One year of specialized experience which includes (1) operating across multiple automated agency systems to process administrative transactions; (2) manipulating, filtering, and sorting multi-variable data sets to compile summaries and track program data; AND (3) reviewing budgets, funding allocations, or financial transactions to identify discrepancies. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06 or above). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For the GS-6 and GS-7, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. As a reminder, your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration. For additional information, refer to the 'Required Documents' section. To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13059933 Click the Submit Application button prior to 11:59 PM (ET) on 09/14/2026. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside about two (2) hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://appsupport.usastaffing.gov/hc/en-us/sections/28980562523540-USA-Hire-Assessments To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://help.usajobs.gov/how-to/application/status. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.