Administrative Support Assistant

Summary

This position is located on a Region 1 and Region 5 and serves as the Fire and Aviation Administrative Support Assistant. This position provides administrative support for the fire organization, property and procurement management, database management for both fire and fuels management, and budget services. For additional information about the duties of this position, please see the Additional Information section for the regional point of contact.

Duties

• Duties listed are at the full performance GS-07 grade level.
• Provides administrative support in the specialized area or program the unit and or staff supports.
• Maintains oversight of administrative and personnel actions as directed by the supervisor.
• Tracks personnel requests, updates to organizational charts, phone lists, emergency contact information, and travel voucher input for employees.
• Provides budget assistance including fleet tracking and mileage input, cell phone coordination, and credit card assistance for unit employees.
• Issues burn permits and maintains records of burn and campfire permits.
• Maintains red card printouts and folders, year-end reporting, and pack test coordination.
• Tracks qualification and certification training using the appropriate database.
• Utilizes computer applications and technology to produce a wide variety of documents such as correspondence, reports, and spreadsheets.
• Sets up devices necessary to conduct electronic/virtual meetings.

Qualifications

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards. Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note on Experience: Your resume must clearly document the following for each block of work experience; the beginning day, month and year the work assignment started and ended; the hours worked per week; position title, and series and grade if applicable; and description of duties performed. This information must be provided for each permanent, temporary or seasonal appointment/work assignment or volunteer work and should be clearly documented as a separate block of time. Incomplete, inaccurate or conflicting work history may not be credited for qualifications purposes. This can result in an applicant not being considered for the position. Specialized Experience Requirement: GS-05: Applicants must have one year of specialized experience equivalent to at least the GS-04 grade level in the Federal service. Specialized experience is defined as one or more of the following: Greeting visitors and responding to phone and written inquiries personally or referring to other staff as appropriate; and/or Maintaining written records and files in electronic and/or hardcopy filing systems; and/or Using word processing software and printing equipment to create, copy, edit, store, retrieve, and print standardized documents ensuring correct grammar, spelling, punctuation, and format. OR A bachelor's degree or 4 years of successfully completed education above high school. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university. OR Combinations of successfully completed post-high school education (in excess of the first 60 semester hours) and specialized experience. GS-06: Applicants must have one year of specialized experience equivalent to at least the GS-05 grade level in the Federal service. Specialized experience is defined as two or more of the following: Providing support and assistance processing a wide variety of requisitions; and/or Reconciling purchases and maintained files in accordance with Federal regulations and agency directives; and/or Processing incoming and outgoing mail; and/or Establishing and maintaining the unit's files, accountable property inventories, records, etc. (hardcopy and/or electronic format); and/or Using automated software to produce reports, correspondence and other written documents in draft form. OR One full year (18 semester hours) of successfully completed graduate level coursework that is directly related to the work of the position. For example, Business Management, Accounting, Business Marketing, Public Administration, or another closely related field. The education must have been obtained in an accredited college or university. OR An appropriate combination of graduate level education that is directly related to the position and specialized experience. GS-07: Applicants must have one year of specialized experience equivalent to at least the GS-06 grade level in the Federal service. Specialized experience is defined as two or more of the following: Carrying out new systems or administrative processes to meet unit needs; and/or Receiving and reviewing all formal ingoing/outgoing correspondence for proper format, grammar, punctuation, etc.; and/or Using automated databases and software to produce reports and record information; and/or Establishing and maintaining manual and electronic records and filing systems; and/or Producing written documentation, reports, memos, etc., in final format. OR One full year (18 semester hours) of successfully completed graduate level coursework that is directly related to the work of the position. For example, Business Management, Accounting, Business Marketing, Public Administration, or another closely related field. The education must have been obtained in an accredited college or university. OR An appropriate combination of graduate level education that is directly related to the position and specialized experience. To receive consideration for this position, you must meet all qualification requirements by the closing date of the announcement.

Requirements

Must be a U.S. Citizen or National. Males born after 12-31-59 must be registered for Selective Service or exempt. Subject to satisfactory adjudication of background investigation and/or fingerprint check. Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Education

See above for education that may be qualifying for the specific grade level.

How to apply

Please view Tips for Applicants - a guide to the Forest Service application process. Please read the entire announcement and all instructions before you begin. You must complete this application process and submit all required documents electronically by 11:59p.m. Eastern Time (ET) on the closing date of this announcement. Applying online is highly encouraged. We are available to assist you during business hours (7:00 a.m. - 3:30 p.m., Mountain Time Zone, Monday - Friday). If applying online poses a hardship, contact the Agency Contact listed below well before the closing date for an alternate method. All hardship application packages must be complete and submitted no later than noon ET on the closing date of the announcement to be entered into the system prior to its closing. Resumes must not exceed two pages. This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Contact the Agency Contact to request this. To begin, click "Apply" and follow the instructions to complete the Assessment Questionnaire and attach your resume and all required documents. Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded documents must be less than 5MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, TXT or Word (DOC or DOCX). Do not upload Adobe Portfolio documents because they are not viewable. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. Please ensure your resume does not exceed two pages. Applicants who submit a resume that exceeds two pages will be removed from consideration. Our office cannot be responsible for incompatible software, your system failure, etc.