Administrative Officer

Summary

Serves as an Administrative Officer for the Air Traffic Minneapolis District and operates under the supervision of the District Executive Advisor (DEA).

Duties

• DUTIES FV-I: At the full performance level, incumbent provides direct support to the DEA regarding day-to-day administrative functions, which includes supporting a large number of geographically disbursed air traffic facilities; assisting in achieving goals, maximizing administrative services; planning and executing administrative business activities; and integrating consensus building throughout the district. Provides technical guidance to a team of professionals responsible for a broad range of administrative functions/programs such as but is not limited to: time and attendance, procurement, travel, logistics, finance, and coordinates requests for personnel actions and recruitment requests with HR. Provides advice and guidance to management officials at all levels throughout the district. Provides guidance for the preparation, presentation, formulation, justification, and execution of administrative process and programs, which includes an in-depth knowledge of organizational agreements, MOUs, applicable precedents, agency manuals, directives, and research materials. Exercises a high level of judgment in the performance of his/her duties by independently ensuring efficient approaches to meeting existing and anticipated requirements of the district. Responsible for ensuring compliance with human resources requests and activities within the district, financial management and other administrative programs and policies. Provides advisory services to managers and employees on the preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Provides oversight to ensure compliance and fiscal responsibility. Coordinates and collaborates with the servicing human resources office regarding hiring and selection processes, performance management, and employee recognition. Supports district management officials with administrative processes in relation to work environment issues, sensitive employee matters, or with controversial dealings. Serves as a liaison between district management officials and AJT Executive Staff, Service Center, Human Resources, Aviation Medical, Security and other peer organizations. Contacts are routinely with district employees/managers, service area executive staff, service center personnel, Human Resources, Aviation Medical, Security, HQ program offices and other peer organizations. Incumbent will perform multiple, varying, and complex assignments under minimal direction of a manager and apply experience and comprehensive knowledge of various administrative functions that support a large number of geographically disbursed air traffic facilities. Independently plans time. Identifies, plans and organizes available resources to accomplish projects/programs/activities. Makes optimal use of resources to complete assignments. May act as a point of contact to provide advice and guidance on the application of policies and procedures internally and externally. Resolves most problems and work issues without the assistance of a manager or more experienced professional. May develop or recommend approaches to address current and anticipated problems and issues. Works with management and/or more experienced professional to solve problems. G and H BAND DUTIES: At the G and H bands, incumbent performs the same duties as the FV-I; however, duties are performed with greater supervision and oversight from a higher level employee(s).

Qualifications

To qualify for this position at the FV-G level: you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-F, FG/GS-5-9. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes experience with administrative programs pertaining to financial management, time and attendance, travel, administrative program management, office administration, management information systems, property management, security administration, program and process analysis and procurement; experience preparing budget estimates and maintaining financial management data and performing analysis of budget requests. To qualify at the FV-H level: you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-G, FG/GS-10-11. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. At the H band level, Specialized experience includes experience applying policies and procedures to FAA administrative programs such as, administrative programs affecting the organization, financial management; coordinating budget matters, analyzing budget/fiscal reports, financial management, logistics, purchasing and other finance-based programs, processes and systems affecting an organization. To qualify at the FV-I band level: you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-H, FG/GS-12. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. At the I band level Specialized experience includes experience applying policies and procedures to FAA administrative program activities affecting the Air Traffic Organization, including interpretation and application of human resource management activities, staffing/recruitment, compensation, workforce management tools, office administration oversight, financial management, budget forecasting, monitoring and tracking expenditures, analyzing budget/fiscal reports, purchasing and other finance-based programs, processes and systems affecting an organization. Qualification requirements must be met by closing date of this vacancy announcement.

Requirements

We are not accepting applications from noncitizens.

Education

Specialized experience may be substituted at the G band level only for the education below: Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related. Education must demonstrate the knowledge, skills, and abilities necessary to do the work. Combination of education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at: http://www.opm.gov/qualifications/SEC-IV/A/gs-admin.asp for more information. To qualify based on education, you must submit a copy of your college or university transcript. Failure to do so will result in loss of consideration. (See Required Documents section). If selected, official transcripts will be required prior to appointment. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html. Education is not qualifying at the FV-H or FV-I bands.

How to apply

Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position. You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register. RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week. Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.