Transportation Assistant - Fleet Manager

Summary

The Transportation Assistant - Fleet Manager is located in the VA Western Colorado Health Care System in Grand Junction, CO. The primary duties and responsibilities of the Fleet Manager are to coordinate data submitted by various services within all divisions for fleet services. The fleet vehicles are VA purchased, leased, and donated vehicles for use by all Services within the facility.

Duties

• ***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Coordinates vehicle requirements, training VA employees, planning, budgeting and maintaining consistency in fleet services. Monitors the fleet and communicates agency and local policies and priorities to all employees using vehicles and equipment within the fleet. Orders VA License Plates from the VA's website. Orders replacement and new vehicles in accordance with fleet management requirements for usage, mileage and other factors. Communicates in person, by phone, fax, email, letter or memo. Analyzes all vehicle use including mileage, number of trips, days used, number of passengers and always make sure the fleet is right sized and maintained within the VA GSA standards to optimize maximum efficiency. Maintains tracking of all vehicle histories from the time of purchase/donation to six (6) years past the turn-in or salvage/auction of each vehicle or piece of equipment (per credit card regulations). Takes pictures, follows-up with drivers, track accident reports and repairs as well as all maintenance tracking. Works closely with the VA Police & Security. Manages and operates a complex fleet of motor vehicles ranging the passenger vehicles to heavy trucks, buses, para-transit vehicles and special purpose vehicles to support all combined activities and components of Federal agencies within an assigned geographical area. Coordinates all maintenance requirements and direct service station operations for the area. Is responsible for overseeing major and nonstandard vehicle modifications and repairs and/or recommendations for uneconomical repair determinations. Acts as the back up for timekeeping in the event the primary timekeeper is off location and becomes the primary timekeeper when the Engineering Program Support Assistant position is vacant until it is filled. Utilizes computer systems and software (Excel, Word, Power Point, Access, Outlook, GSA Databases, CRASH, Mileage Express, etc.) to successfully perform all of the duties of this position. And, All other duties as assigned. Work Schedule: Monday through Friday from 7:00am - 3:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved

Qualifications

Specialized Experience: You must have at least one year of specialized experience equivalent to at least the GS-06 grade level in the Federal service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Transportation Assistant - Fleet Management. Qualifying specialized experience includes: applying extensive transportation regulations, methods, and practices to perform transportation support assignments; applying travel rules and regulations when coordinating travel; extracting information and mileage from online map services; interpreting contracts for transportation services; organizing and maintaining documentation/records supporting travel reimbursements and vendor payments; validating, controlling, and maintaining accounting records for travel accounts; ensuring compliance with procedures when obligating travel funds; and using a computer to communicate by email, create and maintain spreadsheets, and prepare correspondence. This experience must be detailed in your resume to receive credit. Note: Please be your resume reflects the requirements listed above, be as detailed as possible. Please include the month and year of when you started at a location and when you left a position. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Requirements

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: Most of the Incumbents duties are sedentary in nature with the occasional walking, climbing, stooping, bending and reaching as required. Travel is required for inspection of maintenance and repair work, accident investigation, visiting customer agencies, and any additional training for Fleet Services. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Education

There is no educational substitution at this grade level. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. To preview the questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/13058426. The application process is as follows: To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date, 09/16/2026. After submitting the online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder. IMPORTANT: If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found in your USAJOBS account under the "Track my application" link for the corresponding application. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To view the announcement status or your application status: https://help.usajobs.gov/how-to. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit.