Administrative Officer (Executive Officer)

Summary

This position is located in the Office of the Director (OD), and reporting to the Director of Headquarters Operations, Indian Health Service, Rockville, MD. The incumbent serves as the Executive Officer to, and shares management responsibility with, the Deputy Director for Management Operations. Serves as the principal advisor on administrative and management functions, activities and concerns. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Duties

• Manages the administrative demands and decisions within the Office of Director (OD), relative to the administration, personnel, and fiscal functions of the Office. Represents the Director of Headquarters Operations (DHO) and the IHS to Indian tribes, congressional staff, private individuals and organizations. Directly oversees the overall administrative effectiveness, utilizing methods and processes to improve the administrative and management effectiveness of the Office of Director. Directly manages the Office of Director budget and supervises OD input to external authorities. Serves as an alternate member to the Staff of the DHO, IHS, participating in formulating overall IHS plans and program objectives. Provides guidance to IHS Headquarters and Area Offices, which execute the IRS and OD management responsibilities in the field. Conducts operational analysis of ongoing programs in the areas of administration and management in order to identify methods for improving services and creating a more efficient operation. Appoints and/or leads special task forces or work groups to develop recommendations to meet administration and management needs. Participates in developing and implementing new organization changes concerning administration and management and serves as an analyst for resolving problems. Reviews and continuously evaluates the fiscal, personnel and administrative processes and results achieved by the Staff offices. Personally, engages and guides others in the establishment and maintenance of, in cooperation with, and the understanding of a wide variety of groups and organizations. As Delegations and Directives Control Officer for OD, reviews program plans, delegations and directives as submitted by the program staff to assess appropriateness and consistency with recognized fiscal, personnel, and administrative standards. Participates in the IHS legislative process concerning finance, personnel and policy issues. Promotes Indian preference and equal employment opportunities by demonstrating fairness in making selections, encouraging and recognizing employee achievement, treating minority group employees fairly, and exercising sensitivity to the development needs of all employees, including minority groups, women, and the handicapped.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Experience in providing senior-level administrative and management advisory services involving budget/fiscal management, human resources, organizational management, and administrative operations. Experience analyzing complex administrative and organizational issues and recommending improvements to policies, processes, management controls, and program operations. Experience developing or implementing strategic and long-range management initiatives and coordinating resources and priorities across multiple organizational components. Experience interpreting and applying Federal laws, regulations, policies, directives, and delegations and advising senior leadership on complex administrative and management matters. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Requirements

Selectee may be subject to a probationary period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 A one-year supervisory/managerial probationary period may be required upon selection/placement. Confidential Financial Disclosure Form required. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment. A background investigation is a standard process used by the Federal Government to verify an individual's identity, employment history, education, and other relevant information to determine suitability for Federal service. Upon receipt of instructions, applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability. Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process. Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy all legal financial obligations prior to applying. Individuals with substantial delinquent or unresolved financial obligations-including, but not limited to, delinquent federal or state tax liabilities, defaulted federal student loans, court-ordered fines or fees, or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS). Prior to the appointment, candidates must present two valid forms of identification. If one of the documents is a state-issued ID or driver's license, it must be REAL ID-compliant.

Education

There are no education requirements.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside about two (2) hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. For additional questions please see our Frequently Asked Questions (FAQs) found here: https://www.ihs.gov/jobs/faq/.