Private Organizations Coordinator

Summary

About the position: This position is located in the Resource Management Office of the 35th Force Support Squadron at Misawa AB Japan. This is a Regular Full-Time category position; guaranteed 40 hours per week. Military Spouse Preference is lost if selected for this position.

Duties

• The incumbent is responsible for overseeing the Misawa AB Private Organizations (PO)/Unofficial Activity program in accordance with existing Air Force Instructions (AFI), Joint Ethics Regulations, United States Codes, PACAF, and local policies. Responsible for the administrative process and oversight of all Misawa AB POs, from establishment through to dissolution. Researches and compiles information, and authors various letters, staff actions, and reports for coordination/approval and dissemination. Ensures PO compliance with instructions, policies, and other guidance. Reviews organizational documents, such as PO requests for authorization to operate on the installation and the approved constitution and bylaws. Reviews quarterly and annual financial data and meeting minutes, ensuring compliance with AFIs and policies. Reviews and processes fundraiser requests and coordinates all fundraising events with the legal office and ensure approval prior to the event. Ensures fundraisers are conducted in accordance with applicable guidance. In coordination with appropriate personnel, coordinates and processes PO fundraiser approval actions for all events when needed. Coordinates POs participation in special events. Authorizes bank accounts for the POs/Unofficial Activities. Conducts annual reviews of each POs folder to include their constitution and bylaws to ensure regulatory and legal compliance, meeting minutes, and insurance requirements. Initiates and maintains files on each PO and Unofficial activity. May perform some accounting duties using double-entry accrual accounting methods. Prepares accounting documents using Air Force Services Financial Management System (AFSFMS). Helps handle all Central Cashier duties when the cashier is unavailable to work or the position is not filled. Occasional travel may be required and may operate Government vehicles. Performs other related duties as assigned. Subject to an irregular tour of duty, to include evenings and weekends during major events. "This is a drug testing designated position. The incumbent is subject to random testing for drug use." If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/13053051

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 09/15/2026 The Area of Consideration for this vacancy announcement is US Citizens and legal US residents in and/or around Misawa AB, Japan. All applicants must possess a social security number and valid passport. All applicants MUST be eligible to meet local immigration requirements. Business Based Action Family Member Preference Military Spouse Preference Outside Applicant Veteran Spouse/Widow/Parent of Veteran Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Must have responsible experience which has demonstrated the ability to manage business activities. May have been gained in an operating, administrative, or managerial position which included responsibility for various phases of operations, such as equipment and supply accountability, financial management, or planning organizational or club activities. Must be able to deal with all levels of officials and the public. Knowledge of double-entry accrual accounting methods, procedures, and techniques used is desired. Knowledge and understanding of regulations and guidelines sufficient to interpret and apply them in a variety of accounting situations is desired. Knowledge and proficiency of office automation software (MS Windows, MS Office, including Word, Excel, and Power Point) is required. Typing skills are required. Must be able to read, write, and speak English. Conditions of Employment: Must possess or be able to obtain a valid driver's license and 4EJ. Must be able to satisfactorily complete a pre-employment drug test. Satisfactory completion of a Tier 1 background check is required.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.

How to apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 09/15/2026 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account or your application will be incomplete. It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant . To verify or check the status of your application, log into your USAJobs account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date of your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .