Registered Nurse - Implant Coordinator

Summary

The Implant Coordinator delivers patient-centered, age-appropriate care while coordinating all phases of implant management. Responsibilities include ensuring VA/VHA policy compliance; tracking biological and non-biological implants; maintaining inventory and consignment agreements; documenting implants in the EHR; coordinating procurement, replacement, billing, storage, and monitoring; and collaborating with clinical, supply, prosthetic, and interdisciplinary teams

Duties

• Allied VA Health Professional Total Rewards Package: Total Rewards Career Brochure.pdf Registered Nurse Rewards Package: VA Nurse Total Rewards About the Position: The Implant Coordinator Registered Nurse provides direct, patient-centered nursing care while serving as the clinical lead for the safe, compliant management of biological and non-biological implants. The role coordinates implant-related processes from procurement and inventory management through implantation, electronic health record documentation, post-procedure reconciliation, replacement, billing, and ongoing monitoring. Working closely with clinical services, Supply Chain Management, Prosthetics and Sensory Aids Service, Sterile Processing Service, vendors, and other interdisciplinary partners, the Implant Coordinator ensures implants are available when needed and managed in accordance with VA/VHA policy, manufacturer requirements, and established clinical guidelines. Responsibilities include: Ensure compliance with all VA and VHA policies, directives, procedures, and documentation requirements governing biological and non-biological implant management. Maintain appropriate access to the electronic health record (EHR) and other required systems to investigate, resolve, and document implant-related issues. Establish, maintain, and monitor a manual or automated tracking system for biological implants from the vendor or distributor through patient implantation. Provide or coordinate local training for staff who use implant-tracking systems, ensuring they understand required workflows, documentation, and accountability standards. Coordinate implant-management activities with Supply Chain Management (SCM), Prosthetics and Sensory Aids Service (PSAS), Sterile Processing Service (SPS), VHA Central Office, surgical and procedural services, and other clinical departments. Ensure clinical service personnel accurately document all biological and non-biological implants in the EHR at the time of implantation. Reconcile implants used during procedures with VA-owned inventory, vendor consignment inventory, purchase orders, and submitted consults to maintain accurate records and appropriate stock levels. Coordinate with clinical, logistics, prosthetics, purchasing, and vendor partners to ensure implants are available, reordered or replaced as needed, and appropriately billed or paid for after use. Assist clinical services with developing, maintaining, and completing requirements and documentation for implant consignment agreements. Identify and report concerns involving consigned inventory-including expired products, inadequate stock levels, missing documentation, vendor performance issues, or noncompliant inventory practices-to the assigned Contracting Officer's Representative (COR). Ensure biological implants are stored, tracked, and continuously monitored according to manufacturer instructions, infection-control practices, and applicable VHA policy requirements. Monitor PSAS consult processing to support timely procurement, replacement, payment, and delivery of implants required for scheduled or completed procedures. Ensure prosthetic post-procedure surgical implant consults are submitted within two business days and include the procedure date, reorder or bill-only status, vendor, complete implant description and use, model/reference/catalog number, serial and lot numbers when available, and quantity used. Coordinate with SCM inventory managers, PSAS purchasing agents, nurse managers, surgical teams, procedural-area schedulers, and sales representatives to plan and manage timely implant deliveries. Partner with surgical, procedural, specialty-clinic, SPS, logistics, and ancillary staff to review upcoming cases; ensure the correct implants are available before surgery; support financial stewardship; maintain productivity and quality reports; uphold confidentiality and safety standards; and provide culturally competent, evidence-based care. Pay: Competitive salary, regular salary increases, potential for performance awards Paid Time Off: 50 days of paid time off per year (26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year) Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Licensure: 1 full and unrestricted license from any US State or territory Work Schedule: Monday - Friday: 7AM - 3:30PM Telework: Not available Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not authorized. Permanent Change of Station (PCS): Not authorized.

Qualifications

Basic Requirements: English Language Proficiency. In accordance with 38 U.S.C. 7403(f), no person shall serve in direct patient care positions unless they are proficient in basic written and spoken English. Graduate of a school of professional nursing approved by the appropriate accrediting agency and accredited by one of the following accrediting bodies at the time the program was completed by the applicant: The Accreditation Commission for Education in Nursing (ACEN) or The Commission on Collegiate Nursing Education (CCNE); OR Individuals attending a master's level bridge program in nursing who have completed coursework equivalent to a bachelor's level degree in Nursing may have opportunity to become registered as a nurse with a state licensing board prior to completion of the bridge program. Upon achievement of a State license, the individual may be appointed on temporary basis and later converted to a permanent appointment upon successful completion and graduation from the bridge program. (Reference VA Handbook 5005, Appendix G6); OR In cases of graduates of foreign schools of professional nursing, possession of a current, full, active, and unrestricted registration will meet the requirement for graduation from an approved school of professional nursing to warrant an appointment as a Nurse who has completed an associated degree/entry level Nursing education program. Credit for foreign nursing education higher that associate degree/entry level requires a formal degree equivalency validation from a recognized equivalency evaluation accepted by VA such as International Consultants of Delaware (ICD). Current, full, active, and unrestricted registration as a graduate professional nurse in a State, Territory or Commonwealth (i.e., Puerto Rico) of the United States, or the District of Columbia. Graduate Nurse Technician (GNT) Exception: Candidates who otherwise meet the basic education requirements, but do not possess the required licensure, may be appointed at the entry step of the grade and level applicable to the completed nursing education as a GNT on a 120-day temporary appointment while actively pursuing licensure (may be extended up to two years on a case-by-case-basis.) NOTE: Grandfathering Provision - All persons currently employed in VHA in 0610 series and performing the duties as described in the qualification standard on the effective date of the standard (1/29/2024) are considered to have met all qualification requirements for the grade held including positive education and licensure/certification. Grade Determinations: The following Scope, Education and Dimension criteria must be met in determining the grade assignment of candidates, and if appropriate, the level within a grade. The Dimension requirements (Practice, Veteran/Patient Driven Care, Leadership, Professional Development and Evidence-Based Practice/Research) are detailed for each grade and level within the online assessment: https://apply.usastaffing.gov/ViewQuestionnaire/13055029. Grade/Level Scope Education Nurse I, Level I Delivers fundamental, knowledge-based care to assigned clients while developing technical competencies. An Associate Degree (ADN) or Diploma in Nursing, with no additional professional nursing required. Nurse I, Level II Demonstrates integration of biopsychosocial concepts, cognitive skills and technically competent practice in providing care to clients with basic or complex. An ADN or Diploma in Nursing AND 1 year of specialized nursing experience equivalent to Nurse I, Level 1 ;OR a Bachelor of Science in Nursing (BSN) with no additional professional nursing experience required. Nurse I, Level III Demonstrates proficiency in practice based on conscious and deliberate planning. Self-directed in goal setting for managing complex client situations. An ADN or Diploma in Nursing AND 2 years of professional nursing experience in which one year is equivalent to Nurse I, Level 2; OR a BSN and 1 year of professional nursing experience equivalent to the Nurse I, Level 2; OR a Master's degree in nursing (MSN) and no additional professional nursing experience; OR a Master's degree in a *related field with a BSN and no additional professional nursing experience. Nurse II Demonstrates leadership in delivering and improving holistic care through collaborative strategies with others. A BSN with 2 years of professional nursing equivalent to Nurse I, Level 3; OR an MSN with one year of specialized nursing experience equivalent to Nurse I, Level 3; OR a Master's degree in a *related field with a BSN and one year of specialized nursing experience equivalent to Nurse I, Level 3; OR a Doctoral degree in Nursing with no professional nursing experience; OR a Doctoral degree in a *related field with a BSN with no additional professional nursing experience. Nurse III Executes position responsibilities that demonstrate leadership, experience and creative approaches to management of complex client care beyond the immediate practice setting. MSN and 2 years of specialized nursing experience, one of which is equivalent to Nurse II and meets all dimension requirements for Nurse III; OR a Master's degree in *related field with BSN and two years of specialized nursing experience, one of which is equivalent to Nurse II and meets all dimension requirements for Nurse III; OR a Doctoral degree in Nursing with and one year of specialized nursing experience equivalent to Nurse II and meets all dimension requirements for Nurse III; OR a Doctoral degree in a *related field with a BSN and one year of specialized nursing experience equivalent to Nurse II and meets all dimension requirements for Nurse III. *Note: Foreign education programs/degrees are not creditable as related degrees. Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. Physical Requirements: This position requires visual acuity, keen hearing, clear distinctive speech, and manual dexterity. This position requires potentially long periods of continued walking, standing, stooping, sitting, bending, pulling, and pushing. Transferring patients and objects may be required. Mechanical inpatient lifts are provided. The incumbent may be exposed to infected patients and contaminated materials and may be required to don protective clothing in isolation situations, operative/invasive procedures, or home settings. The incumbent may occasionally be exposed to patients who are combative secondary to delirium, dementia, or psychiatric disorders. The incumbent must be a mature, flexible, sensible individual capable of working effectively in stressful situations, able to shift priorities based on patient needs. Must complete annual Employee Health requirements, such as annual TB screening or testing, as a condition of employment. The incumbent who provides care in home settings or other off-site locations may be required to drive and/or ride in GSA-vehicles.

Requirements

U.S. Citizenship; non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). You may be required to serve a probationary period. Complete all application requirements detailed in the "Required Documents" section of this announcement.

How to apply

All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 09/09/2026 to receive consideration. To preview the questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/13055029. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.