Secretary (Office Automation)

Summary

Reemployed annuitant: This vacancy does not meet the criteria for appointment of annuitants.

Duties

• Maintains supervisor's calendar and schedules meetings and appointments based on overall objectives or priorities as defined or directed by the supervisor.
• Arranges local conferences or provides support for conferences to include reserving conference facilities and arranging for computer and audio equipment.
• Receives, reviews, processes and composes correspondence, and is the point of contact for all incoming and outgoing correspondence; determines assignment to appropriate organizational offices and due dates, and tracks to ensure suspense dates are met
• Uses a computer to produce a variety of materials, i.e., correspondence, technical reports, briefings, tables and forms, as well as LiveLink, SharePoint, Task Tracking System, and other automated tools and systems to complete assignments.
• Screens incoming calls; determines which calls can be handled by supervisor's subordinates or by employees in other offices and tactfully transfers them, as appropriate.

Qualifications

All qualification and time-in-grade (if applicable) requirements must be met within 30 days of the closing date of this announcement. You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions, http://www.opm.gov/qualifications/Standards/group-stds/gs-prof.asp. Proficiency Requirement: You must be able to type at least 40 words per minute. Specialized Experience: In addition to meeting the proficiency requirement, you must have one year of specialized experience at the GS-07 or equivalent level. Specialized experience must be documented in your resume. Specialized experience is defined as: Serving as a secretary or administrative assistant to a senior manager, and establishing and maintaining internal administrative procedures and control of the office, managing supervisor's calendar, scheduling conferences, and making travel arrangements; OR Serving as the initial point of contact for visitors and callers, and providing or coordinating responses on non-technical matters, and maintaining control of incoming and outgoing correspondence. Definition of Highly Qualified: Highly qualified specialized experience for this position is exhibited by: Expert in executing complex office workflows, managing multi-line communications, and maintaining executive calendars with strict adherence to agency regulations and Standard Operating Procedures (SOPs). Proficient in utilizing government-aligned software platforms, drafting official correspondence in compliance with government writing styles, and coordinating seamless logistical operations. Proven ability to support senior-level leaders and cross-functional teams. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of Education for Specialized Experience GS-8: You may substitute eighteen months of graduate level education which is directly related to the work of the position. Equivalent combinations of successfully completed education and experience may be used to meet total experience requirements. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence when applying or prior to appointment as outlined above. Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation upon request. Failure to provide such documentation when requested will result in lost consideration. For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education.

How to apply

To apply for this position, you must provide a complete Application Package. See required documents below. Click 'Apply Online' to create an account or log in to your existing USAJOBS account. 1. Follow the prompts to complete the assessment questionnaire and upload required documents. 2. Please ensure you click the Submit My Answers button to submit your application. 3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete. You can preview the Assessment Questionnaire here: https://apply.usastaffing.gov/ViewQuestionnaire/13053316 WARNING: Failure to submit a complete Application Package including all required documentation by the closing date of the announcement at 11:59 p.m. Eastern time, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. Once your application is "processed", you can review your submitted materials. It is your responsibility to verify that information you entered, uploaded, or faxed is received, legible and accurate. Neither Human Resources nor the Selecting Official will modify your submitted documents and information..