Secretary

Summary

As a Secretary at the GS-0318-8, you will be part of the Charlotte Legal Unit, Office of General Counsel (OGC), U.S. Equal Employment Opportunity Commission. If selected, you will be responsible for providing advanced administrative support in a litigation environment, including preparing legal and administrative documents for the Regional Attorney and other legal staff.

Duties

• Maintains litigation and administrative dockets electronically; including logging incoming charge files and litigation documents, assigning them appropriately, and independently tracking case statuses.
• Monitors the Legal Unit’s litigation and travel budgets, coordinates with administrative staff and vendors, gathers funding information, and manages confidential filing systems.
• Drafts and prepares internal litigation reports, responds to OGC information requests, assists with press releases, and prepares case filing and resolution documents.
• Receives, screens, and responds to a wide range of inquiries; manages calendars, appointments, meetings, and videoconferencing for the Regional Attorney and Legal Unit.
• Drafts and finalizes correspondence and legal-related documents using correct legal formatting; creates and maintains spreadsheets to track budgets and litigation activity with minimal oversight.
• Contacts and communicates with members of the public, charging parties and class members, opposing counsel, courts, litigants, witnesses, EEOC staff, and others.

Qualifications

For the GS-8: You must have at least one year of specialized experience equivalent to the GS-7 grade level in the federal service. Specialized experience includes providing administrative support in a professional office; maintaining files and records; preparing correspondence, reports, and other documents; scheduling meetings and managing calendars; coordinating workflow; tracking deadlines; and providing clerical support to a legal and/or professional staff. Merit promotion applicants must meet time-in-grade requirement as defined in 5 CFR 300, Subpart F. One year at the GS-7 level is required to meet the time-in-grade requirements for the GS- 8 level. Applicants must meet all eligibility requirements (e.g., time-in-grade and qualification requirements) within 30 days of the closing date specified in the vacancy announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There are no educational requirements for this position.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.