Administrative Support Assistant

Summary

This position is located on the Intermountain Region, Region 4, Manti-La-Sal National Forest. The position is established to provide general administrative support for the staff. The incumbent performs a variety of record keeping, reporting, and informational duties in support of the mission. For additional information about the duties of this position, please contact Barbara Vanalstine at [email protected]

Duties

• Duties listed are at the full performance level, GS-05.
• Requisition office supplies, equipment, forms, printing services, maintenance services, etc. as required.
• Prepare audits and transmits time and attendance reports for employees in the unit.
• Enter data into existing or newly developed databases using work center software systems.
• Maintain the unit's files in hardcopy and/or electronic format as required.
• Review outgoing correspondence for grammatical accuracy and conformance with policy.
• Examine documents and data for completeness, discrepancies and other special requirements.

Qualifications

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards. Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary. Specialized Experience Requirement: For the GS-04 grade level: Applicants must have one (1) year of general experience. General experience is experience that equipped the applicant with the abilities to successfully perform the duties of this position. Examples of general work experience include the following: Progressively responsible clerical, office, greeting visitors and responding to phone or written inquiries, using word processing software or other automated software to produce routine documents or collecting funds from sales. -OR- An associate's degree or two years of successfully completed education above high school. -OR- A combination of the experience AND the education described above.The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. For the GS-05 grade level: You must have one year of specialized experience equivalent to the GS-04 grade level. Specialized experience is defined as two or more of the following: Greeting visitors and responding to phone and written inquiries personally or referring to other staff as appropriate; maintaining written records and files in electronic and/or hardcopy filing systems; and using word processing software and printing equipment to create, copy, edit, store, retrieve, and print standardized documents ensuring correct grammar, spelling, punctuation, and format. -OR- A bachelor's degree or 4 years of successfully completed education above high school; -OR- Combinations of successfully completed post-high school education (in excess of the first 60 semester hours) and specialized experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Requirements

Must be a U.S. Citizen or National. Males born after 12/31/1959 must be Selective Service registered or exempt. Subject to satisfactory adjudication of background investigation and/or fingerprint check. Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Education

There is no substitution of education for specialized experience.

How to apply

Please view Tips for Applicants - a guide to the Forest Service application process. Please read the entire announcement and all instructions before you begin. You must complete this application process and submit all required documents electronically by 11:59p.m. Eastern Time (ET) on the closing date of this announcement. Applying online is highly encouraged. We are available to assist you during business hours (7:00 a.m. - 3:30 p.m., Mountain Time Zone, Monday - Friday). If applying online poses a hardship, contact the Agency Contact listed below well before the closing date for an alternate method. All hardship application packages must be complete and submitted no later than noon ET on the closing date of the announcement to be entered into the system prior to its closing. Resumes must not exceed two pages. This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact the Agency Contact to request this. To begin, click "Apply Online" and follow the instructions to complete the Assessment Questionnaire and attach your resume and all required documents. Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded documents must be less than 5MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, TXT or Word (DOC or DOCX). Do not upload Adobe Portfolio documents because they are not viewable. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. Please ensure your resume does not exceed two pages. Applicants who submit a resume that exceeds two pages will be removed from consideration. Our office cannot be responsible for incompatible software, your system failure, etc.