Program Specialist

Summary

The Library of Congress shares its vast collections of books, manuscripts, photographs, maps, audiovisual materials, and priceless artifacts to cultivate curiosity and spark imagination. We engage, inspire, and inform Congress and the American people with a universal and enduring source of knowledge and creativity. We seek highly talented professionals to join a vibrant and collaborative community. Your work here will have lasting impact on the Library and its users well into the future.

Duties

• This position serves as a Program Specialist at the National Audio-Visual Conservation Center (NAVCC) in Culpeper, Virginia. The position is within the Administrative Office, NAVCC, Researcher Collections and Services (RCS), Library Collections and Services Group (LCSG), at the Library of Congress (LOC), and reports to the Administrative Officer. The position serves as the focal point for acquisition procedures and contract management and related issues and analysis. As the Program Specialist, you will: Monitor Division contract administration including regulatory and statutory provisions through conversations, correspondence, and reports. Monitor status of contract performance, including the completion of required work, payments; change orders, other modifications, and closeout. Propose solutions and verify required actions are completed. Plan, coordinate and conduct contract administration activities for all contracts. Perform administrative functions servicing and/or fulfilling several organizational administrative requirements, including inventories. Provide information on contract procedures to contractors, to officials of the Library, providing appropriate advice and guidance. Plan, initiate and coordinate contract administration activities for assigned contracts. Responsible for completing and coordinating acquisition packages, bid evaluations, contractor vetting and badging, exercising options, oversight and review of the contractor's work performance, initiating contract modifications, and monitoring financial aspects of contract. Manage communications with contractors and monitors contractor execution and performance. Review delivery schedules, travel plans, financial statements and budget. Ensure contract issuance and modifications; negotiate change, exercise options, investigate and resolve contractor delays, and issues cure notices and/or show just cause letters evaluating contractor performance. Participate with the primary staff of the serviced organization in developing and organizing policies and programs and other related concerns for program management. Participate in the development of new plans, schedules, or methods to accommodate changing program requirements. Assist in developing, organizing, and implementing functional short- and long-range plans. Estimate resources required. Revise program operations for consistency with strategies and program emphasis. Participate in general management reviews. Conduct functional inspections for compliance with policies, plans, regulations, and work planning. Perform other duties as assigned. The position description number for this position is 467787. The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area. The incumbent of this position will work a Flexitime work schedule. This is a non-supervisory, bargaining unit position. Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision. Ability to provide contract/procurement administrative program support.** Ability to serve as a contract and procurement liaison.** Ability to plan, manage, and evaluate program operations.** Ability to interact collaboratively with others. Ability to plan and execute work. Ability to communicate effectively other than in writing.

Requirements

Conditions of Employment Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.

Education

There are no education requirements for this vacancy.

How to apply

Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position. Please note, there is no page restriction to your resume, and you are allowed to upload a resume longer than two pages in the resume section within the application process. When the application system prompts, please proceed to the agency site to complete your application. You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps. Step 1: If you do not already have one, create a resume and upload it to your profile in the "Resume" section. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress. Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your resume to ensure that it supports your responses to these questions. Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements. Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly. Step 5: Hiring Management offers one option that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement. You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS. IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date. Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement. If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact [email protected] , no later than 4:00pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.