EXECUTIVE STAFF ASSISTANT

Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the Confidential Staff Assistant to the Commander (CC) a three-star General Officer, The incumbent also supports two, two-star and two one-star General Officers, Chief of Staff, Directors, Senior Leadership, and Wing Commanders as needed.

Duties

• - Develops strategies for internal and external integration of day-to-day and long range high priority special assignments and projects personally assigned by the Commander, Vice Commander, Chief of Staff and other Generals on Staff (Canadian and United States) as well as assigned Special Assistants on a wide variety of sensitive and confidential matters. - Manages the Commander's long-range planning calendar, and maintains the appointment calendar for the Commander, Vice Commander, Chief of Staff, and Assigned Special Assistants usually with commitment authority for scheduling appointments and meetings without prior clearance. - Acts as office manager and coordinator over the administrative staff, recommending any needed changes to administrative policies. - Maintains close working relationship and acts as liaison between the Commander and his Subordinate Commanders, Directors, and Personal Staff. - Processes actions using Virtual Personnel Center (vPC). - Responsible for oversight of the Commander's travel by assisting the trip planner in preparing itineraries that accomplish the Commander's purpose for the trip and makes arrangements by working closely with the appropriate foreign country, state, command, installation, or company to be visited. - Establishes and maintains the Commander, Vice Commander, Chief of Staff, and other Executive Officers executive files, including sensitive correspondence.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-09, or equivalent in other pay systems. Examples of specialized experience includes: (1) Works with procedures and rules of protocol in dealing with high ranking civilian and military personnel sufficient to arrange visits, meetings, and extend and respond correctly to formal and informal invitations and other correspondence. (2) Works with a variety of administrative management and organizational techniques in order to evaluate clerical and administrative work polices and processes; and (3) Works with ATAAPS, EMS, vPC, and DTS and other automated systems. OR EDUCATION: Successfully completed a Ph.D. or equivalent doctoral degree or 3 years of progressively higher level graduate education leading to a Ph.D. degree or LL.M which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, if related3 NOTE: You must submit a copy of your transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of your transcripts. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Thorough knowledge of the procedures and rules of protocol in dealing with high ranking civilian and military personnel sufficient to arrange visits, meetings, and extend and respond correctly to formal and informal invitations and other correspondence. 2. Expert knowledge of correct grammar, spelling, punctuation, capitalization, and format to prepare and edit a variety of written correspondence and reports. 3. knowledge of a variety of administrative management and organizational techniques in order to evaluate clerical and administrative work polices and processes. 4. Skill in conducting detailed analysis of complex functions and work processes. 5. Superior ability in fact-finding, coordination, personal insight, and analysis of key issues, along with the ability to assess a variety of situations quickly and furnish objective and unbiased viewpoints based on findings. 6. Ability to communicate effectively with a high degree of tact, discretion and diplomacy both orally and in writing and to maintain good working relationships. Ability to plan, organize work, and meet deadlines. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

How to apply

The complete Application Package must be submitted by 11:59 PM (ET) on 09/10/2026 To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13046000 To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the Submit My Application button at the end of the process. To apply for this position, you must provide a complete Application Package which includes: 1. Your Resume. If you submit more than one resume, only the most recent will be reviewed. The "most recent" is considered the resume with the latest timestamp. Resumes may not exceed two pages. The two-page resume ensures the most relevant experience is reviewed and considered, which is a common practice in both the public and private sectors. Resumes exceeding two pages will be removed from consideration. Additional information on how to complete or update your resume may be located here. For qualification determination your resume must contain hours worked per week and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient, and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees may list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs, inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume. If the resume you submit contains such information you will not be considered for this vacancy. Your name, first and last, MUST be included on your resume. 2. A complete Application Questionnaire 3. Additional Required Documents (see Required Documents section). Ensure all submitted documents contain your full name. 4. Help recruiters find you. Make your resume and profile searchable, which means recruiters may contact you about possible jobs. Additional information may be located here. PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan. Human Resources WILL NOT modify or change any answers submitted by an applicant.