ADMINISTRATIVE OFFICER

Summary

This position is located in a Utah State Office throughout RD. As Administrative Officer provides support on a variety of issues that cross program and administrative lines. Develops/collaborates on administrative aspects of policies, operating procedures, projects, and systems necessary for the overall management and administration of State Office programs. THIS VACANCY IS OPEN TO CURRENT EMPLOYEES OF USDA, RURAL DEVELOPMENT ONLY.

Duties

• Serves as an advisor on business management and administrative matters involving human resources management, contracting and procurement, comprehensive budget and fiscal management, management analysis and general administrative functions.
• Provides advice and coordination on HR services.
• Serves as a Contracting Officer’s Representative (COR) monitoring performance and providing technical guidance to the contracting officer.
• Ensures the State operates efficiently and effectively in the areas of information technology (IT) planning, procurement, installation, maintenance and physical security of IT equipment for the organization,

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. 'Time in Grade: Current federal employees applying for a promotion opportunity must meet the time in grade requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. GS-13 level: Applicants must have one (1) year of specialized experience equivalent to at least the GS-12; or its non-Federal equivalent that demonstrates experience collaborating on administrative aspects of policies, operating procedures, projects, and systems necessary for the overall management and administration of State office programs. Experience in business management and administrative matters involving human resources management, contracting and procurement, budgeting, and fiscal management. Advise manager in developing, implementing, and monitoring strategic planning for achieving the mission of the State Office. Analyze reports on workload, by program and activities to advise management of trends. Experience carrying out special projects related to the operations of the organization. Conduct studies and recommend ways to improve work methods, staff utilization, communication, and overall productivity. There is no education substitution for the GS-13 grade level. NOTE: To be considered for this position, you must meet all qualification and eligibility requirements for the GS-0301 series set forth in the Office of Personnel Management (OPM) Qualification Standards by the closing date of the announcement. A copy is available at:https://www.opm.gov/policy-data-oversight/classifi cation-qualifications/general-schedule-qualification-standards. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Qualifications are based upon meeting specialized experience only. Education cannot be used to qualify for this position.

How to apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. Resumes cannot exceed two pages.The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside about 1-2 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status:Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded documents must be less than 5MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, TXT or Word (DOC or DOCX). Do not upload Adobe Portfolio documents because they are not viewable. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration. Please ensure your resume does not exceed two pages. Applicants who submit a resume that exceeds two pages will be removed from consideration. Our office cannot be responsible for incompatible software, your system failure, etc.