Logistics and Operations Specialist #5211

Summary

The Senate Sergeant at Arms is seeking a Logistics and Operations Specialist. The complete vacancy announcement and application can be found on the United States Senate Career Page at https://sen.gov/1VNZQ. This vacancy announcement closes at 11:59 pm EST on the closing date. Late applications will not be accepted.

Duties

• Creates, manages, and monitors purchase orders (POs) for newly requested equipment, SAA furniture, and supplies; assists in the renewal and cancellation of office equipment rental and maintenance contracts; performs the receiving process for PGDM and other SAA departments. Advises the originating office when equipment is received; places items in storage; processes equipment returned from other Senate locations and restocks reusable items. Monitors and tracks incoming requests, retrieving orders according to quantity and barcode while ensuring accuracy. Locates requested material in the warehouse by using a pick ticket (pull report) by location. Receives and stages Senate material in the proper location at the warehouse by using put-away reports, as well as closing pending procurement orders in the SAA inventory tracking system. Provides support to offices in the packaging of oversized items for mail distribution, as well as support in ordering and delivering boxes for customers. Employs knowledge of USPS standards for appropriate packaging, labeling, weighing, and addressing of priority packaging. Updates the SAA inventory management system; enters and updates systems and databases for tracking equipment and supplies; researches and processes invoices, POs, and contracts; keeps a pending file of all equipment ordered; generates reports. Handles all aspects of flag processes with Senate customers, the Secretary of the Senate, and AOC contacts, along with communication and tracking handled by other PGDM section participants to intake, fly, mail, and ensure billing accountability of flags flown over the U.S. Capitol. Processes flag orders using job management applications and reviews each flag for correctness before delivery to the constituent. Uses the mail system to calculate the amount of postage using postal ZIP code and weight and ships each flag to the mailer. Other duties as assigned.

Qualifications

Required Work Experience One to three years of experience which provided familiarity with operation of office equipment and a basic understanding of inventory methods. Required Special Skills/ Knowledge As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role. Knowledge of modern inventory control, materials management, and asset management practices. Knowledge of, or ability to learn procurement rules and regulations pertaining to Senate’s financial and inventory management systems. Knowledge of office equipment, computers and relevant software/Web applications, and spreadsheets and databases. Ability to work on stock picker elevated above 30’ above ground level. Ability to enter and keep accurate computerized records. Ability to test and make minor equipment repairs. Ability to understand and follow oral and written instructions. Ability to establish and maintain effective working relationships with supervisor, co-workers and customers. Physical strength, agility, and dexterity required to perform the work. Ability to learn traffic routes and the location of governmental buildings and installations in and around the Washington, D.C. area in confined spaces. Ability to communicate effectively. This position may require the incumbent to be available for sudden recall in response to emergency events affecting the Senate campus/community, which may include after-hour or weekend work, and to potentially deploy to alternate sites in support of the Senate’s contingency operations. Possession of a valid driver’s license for at least three years and a good driving record. Pallet jack certification. Desired Qualifications Valid Forklift Certification with a commitment to maintaining certification. Proficiency in processing inventory requests, ensuring accuracy and efficiency. Familiarity with various shipping methods, enabling effective coordination of deliveries. Possesses a strong knowledge of receiving and warehouse practices, including safety, security, and standard customer service practices. Possesses strong attention to detail, excellent organizational and communication skills, effective written and oral communication abilities, strategic thinking, and interpersonal skills. Knowledge of logistics policies and procedures. Demonstrates the ability to adapt and be flexible, working with Senate staff, offices, and committees. Ability to work well under pressure in a fast-paced environment and manage multiple tasks and deadlines. Working Conditions Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during a lapse in appropriations, in inclement weather, on holidays, and during late night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted. This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during a lapse in appropriations, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted. The person in this position needs to occasionally move, bend, crawl, and stand for long durations. Frequently moves boxes/ equipment weighing less than 50 pounds for various needs. Work exposes the employee to excessive noise. Work requires operation of powered industrial trucks (like forklift, pallet jacks, scissor lift etc.) Work requires employee to wear uniforms.

Education

High school diploma (or GED).

How to apply

All applicants must apply for jobs online using this link: https://sen.gov/YO0NL. Paper application materials, resumes and attachments that are sent via email, mail or brought in-person will not be considered or accepted. All applicants MUST attach their documents to the online employment application.